1. Job summary
- Assisting the CFO in all aspects relating to operating finance, administration and compliance functions
2. Functions and responsibilities
Manage daily schedules and appointments for CFOHandle phone calls, emails, and correspondences as requiredFollow up matters for and on behalf of CFOAssist in planning and organising internal meetings, off-site events, or staff functionsPrepare meeting agendas, minutes, reports, and presentation slidesHandle sensitive information with utmost confidentiality integrity and professionalismManage errands or confidential matters as required by CFOLiaise with internal departments / functions and external stakeholders on behalf of CFOPrepare and coordinate for board meetings and general meetings of the Company, including setting up physical / hybrid meetings, getting ready board members' files with the required board papers, refreshmentsAssist in coordinating the preparing / review of annual reports and announcements with various vendors / stakeholdersAssist in planning and coordinating physical meetings with various vendorsKeep abreast with relevant trainings / grants / subsidies that the Company and staff may tap onMaintain filing systems, document organisation, and general office administration as needed3. Requirements
Candidate possessing Polytechnic Diploma and above preferredCandidate with basic accounting / bookkeeping knowledge will be an added advantageStrong communication and interpersonal skillsMeticulous, neat, organized, taking initiatives and responsibleTechnology-savvy; proficient in Microsoft Office (Word, Excel, Powerpoint, Outlook)4. Additional Responsibilities
Carrying out additional duties / responsibilities when necessary or as instructedEnsuring and maintaining the tidiness, cleanliness and hygiene of the office environment