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Personal Assistant (PA) to CFO

Personal Assistant (PA) to CFO

ISEC HEALTHCARE LTD.Singapore
25 days ago
Job description

1. Job summary

  • Assisting the CFO in all aspects relating to operating finance, administration and compliance functions

2. Functions and responsibilities

  • Manage daily schedules and appointments for CFO
  • Handle phone calls, emails, and correspondences as required
  • Follow up matters for and on behalf of CFO
  • Assist in planning and organising internal meetings, off-site events, or staff functions
  • Prepare meeting agendas, minutes, reports, and presentation slides
  • Handle sensitive information with utmost confidentiality integrity and professionalism
  • Manage errands or confidential matters as required by CFO
  • Liaise with internal departments / functions and external stakeholders on behalf of CFO
  • Prepare and coordinate for board meetings and general meetings of the Company, including setting up physical / hybrid meetings, getting ready board members' files with the required board papers, refreshments
  • Assist in coordinating the preparing / review of annual reports and announcements with various vendors / stakeholders
  • Assist in planning and coordinating physical meetings with various vendors
  • Keep abreast with relevant trainings / grants / subsidies that the Company and staff may tap on
  • Maintain filing systems, document organisation, and general office administration as needed
  • 3. Requirements

  • Candidate possessing Polytechnic Diploma and above preferred
  • Candidate with basic accounting / bookkeeping knowledge will be an added advantage
  • Strong communication and interpersonal skills
  • Meticulous, neat, organized, taking initiatives and responsible
  • Technology-savvy; proficient in Microsoft Office (Word, Excel, Powerpoint, Outlook)
  • 4. Additional Responsibilities

  • Carrying out additional duties / responsibilities when necessary or as instructed
  • Ensuring and maintaining the tidiness, cleanliness and hygiene of the office environment
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