Portfolio Coordinator to APAC Portfolio Lead

Joining Arup

Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.

Arup is seeking a highly organised and proactive Portfolio Coordinator to support the APAC Portfolio Leader and strategic portfolio operations. This role combines high-level administrative support with strategic coordination, including diary management, stakeholder engagement, reporting, and event planning. It’s ideal for someone with strong interpersonal skills, technical capability, and a passion for enabling leadership success. Open to candidates based in locations outside of Singapore.

The Opportunity

• Deliver confidential, high-quality administrative assistance to the Portfolio Leader, including document creation, presentations, research, and drafting communications. Manage diary scheduling, travel approvals, expenses, and timesheets.
• Liaise with internal stakeholders and global portfolio networks to align agendas and priorities. Support regional strategic pursuits and ensure smooth operations between teams, identifying opportunities for process improvement.
• Extract and analyse data from Power BI, generate dashboards, and monitor progress. Oversee CRM pipeline management and central budget spend analysis, including time transfers.
• Coordinate meetings and industry events, including agenda preparation, minute taking, reporting, and follow-up actions. Act as the point of contact for marketing and communications support related to portfolio activities.
• Work closely with APAC leadership and administration networks to support regional coordination. Represent the team in sharing key information and ensuring alignment across business functions.

At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas.

You will have the opportunity do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve.

Is this role right for you?

What we offer you

At Arup, we care about each member’s success, so we can grow together.

Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair, and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling eligible members to share in the results of our collective efforts.

Please see a list of Arup’s Singapore benefits below :