Job Purpose
We are seeking a proactive and detail-oriented Facility Management Executive to manage day-to-day operations of a commercial / residential / industrial building in Singapore. The ideal candidate will be responsible for ensuring that all building systems, services, and operations comply with local regulations and function efficiently and safely.
Responsibilities
Key Responsibilities
1. Facility Operations
- Oversee and manage all aspects of building operations, including M&E systems, housekeeping, security, landscaping, and pest control.
- Monitor and ensure performance of contractors and service providers according to contractual obligations and KPIs.
- Conduct regular building inspections and audits to ensure cleanliness, safety, and operational efficiency.
2. Regulatory Compliance
Ensure all building operations comply with Singapore's Building and Construction Authority (BCA), Singapore Civil Defence Force (SCDF), National Environment Agency (NEA), and other regulatory requirements.Prepare and manage documentation for mandatory inspections, such as Fire Safety Certificate, Periodic Structural Inspections, Lift and Escalator Maintenance, and Green Mark Certification.Stay updated on changes in relevant laws and regulations, including Workplace Safety and Health (WSH) guidelines.3. Maintenance Management
Plan and oversee preventive and corrective maintenance schedules for building systems (e.g., HVAC, plumbing, electrical).Manage asset registers and ensure all equipment is maintained and functioning optimally.4. Budgeting and Cost Control
Assist in the preparation of annual OPEX and CAPEX budgets.Monitor and control operating expenses within approved budgets.5. Stakeholder & Tenant Management
Serve as the point of contact for residents regarding facilities issues.Handle feedback and complaints professionally and coordinate resolution in a timely manner.6. Emergency Preparedness
Supports FSM on regular fire drills and provide necessary document as and when required.Qualifications & Work Experience
Diploma in Facilities Management, Building Services, Engineering, or a related field.Good knowledge of Singapore’s building regulations and statutory requirements (BCA, SCDF, NEA, WSH Act, etc.).Familiar with building systems (M&E, HVAC, fire protection systems, lifts).Proficient in Microsoft Office.Strong communication, coordination, and problem-solving skills.Ability to work independently and respond effectively to emergencies.Skills
Preferred Certifications
Green Mark Facility Manager (GMFM)Fire Safety Manager CertificationWSQ Certified in Workplace Safety and Health