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Administrative Officer cum Receptionist

Administrative Officer cum Receptionist

YENG TONG CONSTRUCTION PTE LTDSingapore
23 days ago
Job description

Job Description

Receptionist Duties :

  • Maintain proper record of incoming and outgoing mails
  • Manage visitor logbooks
  • Greet visitors, clients, and employees with a professional and friendly demeanor.
  • Answer and direct incoming phone calls, emails, and queries promptly and accurately.
  • Maintain a clean and welcoming reception area.
  • Schedule and coordinate appointments, meetings, and meeting room bookings.

Administrative Duties :

  • Handle data entry, filing, and document management, document transmittal form
  • Keep track on birthday celebrations and send personalised email
  • Manage office supplies inventory and place orders when necessary.
  • Support HR activities, such as maintaining employee records and coordinating onboarding activities.
  • Handle staff house check in and check out records and dormitory agreement.
  • Arrange of cleaner's schedule and ensure cleaner perform his duties.
  • Ensure compliance with office procedures and company policies.
  • Liaise with vendors and service providers for maintenance or repairs of our building
  • Arrange with Logistics department for drivers to run errands
  • Issuance of company items (pen, jacket, organiser etc)
  • Other Ad-Hoc Duties.

    • Requirements

  • Proficient in Microsoft Office and Microsoft Outlook email client
  • Meticulous, Fast Learner, Initativeness, responsible, Strong organizational and time management skills.
  • Customer service-oriented with a friendly and professional attitude.
  • At least Diploma / Degree in Business administration or equivalent
  • At least 2 years of experience in the related field is required for this position.
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    Administrative Officer • Singapore