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Executive Assistant (2-year contract)

Executive Assistant (2-year contract)

HaysSingapore
30+ days ago
Job description

Your new company

Client is an enterprise management consulting firm, seeking to hire an Executive Assistant for 2 years

Location : CBDWork hours : Mondays to Fridays, office hoursRole : initial 2 year contractSalary : up to $8,000 per month

Your new role

  • Manage Executive’s calendars, including scheduling appointment, meetings, and conference calls, and coordinating travel arrangements.
  • Screen and prioritize incoming calls, emails and correspondence, responding to or redirecting inquiries as appropriate.
  • Prepare and edit correspondence, presentations, reports, and other documents for Executives, ensuring accuracy and professionalism.
  • Coordinate and prepare materials for meetings, including agendas, presentations, and supporting documentation.
  • Minutes taking
  • Assist with special projects and initiatives as assigned by Executives, conducting research, compiling data, and preparing reports as needed.
  • Coordinate Executive events and functions, including scheduling logistics, and coordination with internal and external stakeholders.
  • Manage Executive expenses, including tracking receipts, preparing expense reports.
  • Maintain confidentiality and handle sensitive information with discretion and professionalism.
  • Handle document management (printing, binding, courier, copying and filing).
  • Assist in composing replies for CEO’s review and approval as and when required.
  • Perform general administrative tasks, such as filing, photocopying, scanning, and ordering supplies, to support the smooth operation of the Executive Office.
  • Any other ad-hoc duties assigned from time to time by the Executive.

What you'll need to succeed

  • Experienced in SMEs and consulting firms
  • At least 5 years experience as a personal assistant and / or executive assistant
  • Expereince in day-to-day work with mainland China, Taiwan and Hong Kong stakeholders
  • What you'll get in return

    This is an exciting opportunity to join an MNC. You will be part of a dynamic team and you will be remunerated at market competitive rates.

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    Executive Assistant • Singapore