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Contract - Team Assistant ( 1 year)

Contract - Team Assistant ( 1 year)

Infineon TechnologiesSingapore, Singapore
22 days ago
Job description

Looking for a Contract - Team Assistant ( 1 year) to support a team of 20 people in day to day administrative task and senior leaders with potential of contract extension / conversion depending on business needs Job Description

In your new role you will :

  • Administrative Support : Provide administrative support to the senior leadership team, including managing complex calendars, scheduling appointments, and arranging meetings.
  • Travel Coordination : Coordinate travel arrangements, including booking flights, hotels, and rental cars, and preparing and processing expense reports.
  • Meeting and Event Coordination : Coordinate and arrange meetings, events, and functions, including scheduling meetings, booking meeting rooms, and arranging catering.
  • Day-to-Day Administration : Provide day-to-day administrative support, including answering and directing phone calls, responding to emails and correspondence, and maintaining a high level of organization and tidiness in the office.
  • Record-Keeping and Filing : Maintain accurate and up-to-date records and files, including preparing and processing administrative documents, such as purchase orders and expense reports.
  • Relationship Building : Develop and maintain effective relationships with internal stakeholders, including building strong relationships with team members and senior leaders, and providing exceptional customer service and support
  • Supporting Purchase Requisition and Purchase Order submission via MyBuy

Your Profile

You are best equipped for this task if you have :

  • Min education qualification Diploma in Business Administration / LCCI or relevant discipline
  • Min 2-3 years of experience as an executive assistant or in a similar administrative role
  • Proven track record of providing exceptional administrative support to a team of 20 people and senior leaders
  • Experience managing complex calendars and coordinating travel arrangements
  • Excellent organizational, communication, and interpersonal skills
  • Ability to work in a fast-paced environment with minimal supervision
  • High level of professionalism and discretion
  • Proficient in Microsoft Office, including Outlook, Word, Excel, and PowerPoint
  • Ability to learn new software and systems quickly
  • This is a 1 year contract under 3rd party payroll partner and entitled to benefits according to partner company.
  • Benefits

  • Wide range of training offers & planning of career development
  • International assignments
  • Different career paths : Project Management, Technical Ladder, Management & Individual Contributor
  • Staggered working hours for normal shift employees
  • Home office options, certain conditions apply.
  • Part-time work possible (applicable for normal shift employees)
  • On-site day-care center
  • Medical coverage
  • On-site social counselling and works doctor
  • Health promotion programs
  • On-site canteen
  • Private insurance offers
  • Paid sick leave according to law, personal accident & work injury insurance, long term illness leave
  • Retirement benefits, re-employment opportunities, employment assistance payment
  • Performance bonus
  • Provision of long haul transport for shift and shuttle services for office to defray transport costs
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    Assistant Contract • Singapore, Singapore