Job Purpose
- To ensure that staff records (on HRIS and Personnel files) are well maintained (accurate and current) and secured, in accordance with HR / Payroll policies and procedures, and audit standards.
- To achieve operational excellence by providing professional, pro-active and timely HR services to line departments, in collaboration with HR Business Partners.
- To ensure that all HR services are delivered promptly and well, to keep routine HR operations moving smoothly
- To oversee and administrate overall HR System, and liaise with system vendors for troubleshooting, enhancements, etc.
Responsibilities
In collaborations with HR Admin team, manage and complete end-to-end process for :
On-boarding (new hires);Maintain e-personnel file (ensure completeness, and compliance with document management and audit standards)Confirmation;Contract Renewal (local / foreigners / convert to perm);Inter-department Transfers;Employment Conversion (eg from Full-Time to Part-Time)Retirement Re-employmentOff-boarding (End-of-service Action);Update Staff Personal Data (eg residency status, citizenship, dependent's details)Update leave and benefits entitlement (eg Leave Administration) arising from changes in employee status and dependent informationManage Benefits Administration in collaboration with HRBPsPerform any other ad-hoc duties as requested or assigned.Work Pass Administration :
Apply / Renew / Terminate Work Pass (Employment Pass, S-Pass and Work Permit)Update MOM promptly of changes in Pass holder's detailsPayroll Administration :
Ensure HRIS data is updated and accurate for payroll processingProvide supporting documents to Payroll promptly for accurate processingGather and prepare Payroll instructions for monthly payroll processing, in collaboration with HRBPsCollaborate with Payroll Admin to handle pay recovery and tax clearance mattersPreparation of Final Settlement of exiting staff at end of contract or resignations.Generate reports, as required.System Administration
Provide administrative oversight on HRS System (QuickHR), and be the key resource person for all system related queriesLiaise with system vendors for any troubleshooting, enhancements, customisations that may be required.Qualifications & Work Experience
Requirements
Degree or Polytechnic Diploma in Human Resource Management or its equivalent with at least 5years relevant experience. Candidates with more extensive experience will be consideredHands-on experience in QuickHR and / or SAP HR (Personnel Administration) is an advantageGood knowledge of MOM regulations and HR best practicesPrior experience with HR Services and / or Benefits Administration would be an advantageProficient in MS Office (Work and Excel) and HR processes would be an advantageGood communications skills, in spoken and written English.Team players with good interpersonal skills and keen interest to learn and excel are invited to applyJ-18808-Ljbffr