Key Responsibilities :
1. Procurement
- Adhere to the principles of Transparency, Open and Fair Competition, and Value for Money in all procurement activities.
- Execute procurement activities in accordance with the PCF Purchasing Policy and standard procurement procedures.
- Administer tenders including drafting of tender specifications, publication, briefings, responding to enquiries, tender closing, conducting clarifications, evaluations, seeking approval, contracting, etc.
- Guide and work with PCF divisions, departments and centres to finalise requirements, evaluations, approval papers, etc.
2. Systems and Processes
Support the administration of the procurement system.Support the review and updating of standard operating procedures.Support spend analysis and demand aggregation projects, and process automation initiatives.3. Contracts Management
Support the maintenance of the contracts database and issue reminders for contract renewals in a timely manner.Support periodic reviews of the Conditions of the Contract, and support contract disputes resolution.4. Training
Support the preparation of training content and conducting of procurement training sessions and centre engagement sessions for PCF divisions, departments and centres.Draft and issue procurement advisories and quarterly newsletters.5. Administration
Process vendors’ registration and respond to enquiries.Conduct review of purchase orders and support audits.Perform filing and office management.Any other duties assigned.Job Holder Requirements :
1. Degree with a minimum of 2 years relevant working experience or
2. Diploma with a minimum of 4 years relevant working experience.
3. Experience in administering tenders and using procurement systems is a must.
4. Proficient in MS Word, Excel and PowerPoint.
5. Excellent organising, presenting and writing skills.
6. Able to work in a fast-paced environment.