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Receptionist / Admin Associate

RMA CONSULTANTS PTE LTDSingapore

30+ days ago

Job description

Job : 1 year contract position

Location : West of Singapore

Job Description :

The receptionist is responsible for ensuring operational excellence and regulatory compliance within the center. This role involves providing comprehensive administrative and operational support to facilitate smooth day-to-day operations and successful execution of center events.

Responsibilities : Visitor Handling :

Welcome visitors in a pleasant manner to provide the best front desk experience
Ensure all visitors, contractors, and guests are registered upon arrival
Ensure all access passes are accounted for and no unauthorized personnel enter the workshop
Escalate security incidents immediately and ensure new visitors / contractors watch the safety video
Maintain workshop PPE for visitors and conduct roll call during emergencies

Courier Handling :

Handle internal / external courier services, including important documents to A

STAR and external parties.

Manage overseas shipments, contact forwarders for pick-up, prepare shipping documents, and record dispatch

Administrative Tasks :

Open the mailbox daily and distribute mail to staff.

Manage stamp inventory and restock stamps when required.

Manage keys inventory at the reception and record key borrowing.

Upkeep admin asset inventory management and assist in admin purchases

Goods Receiving :

Inform requestors of purchases arrival, check goods quantity against delivery orders, sign and acknowledge DO, and hand DO / invoices to Finance.

Scan all invoices / Delivery Orders and assist in SAP Goods Received updates

Miscellaneous :

Activate the welcome board for VIP guests, maintain 5S standards for reception, and ensure lights and electronics are secured after working hours

Perform any other duties assigned by the supervisor

Job Requirements :

Minimum qualification : Nitec in a related field

At least 1 year of experience in a receptionist or administrative role is highly desirable

Excellent communication and interpersonal skills to interact effectively with visitors and staff

Willingness to occasionally work outside office hours

Proficiency in Microsoft Office

Self-driven, meticulous, able to multi-task and work independently and as part of a team

Flexibility to adapt to changing priorities and handle unexpected situations

Eager to learn new knowledge and technology

All Curriculum Vitae will be treated with strict confidentiality. We regret to inform you that only shortlisted candidates will be notified.

If you are looking for an opportunity and your skills align with this job, please send your updated CV / resume (in Word format) to Jocelyn Lee at Jocelyn.Lee @rmagroup.com.sg , DID 64941542

By sending us your personal data, you are deemed to consent to RMA Consultants Pte Ltd and its affiliates collecting, using and disclosing your personal data for the purposes set out in our Data Protection Policy at http : / / bit.ly / 3GHgsknand Privacy Policy at http : / / bit.ly / 3W63rp7 .

This is in partnership with the Employment and Employability Institute Pte Ltd ("e2i"). e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to RMA Groups' PDPA and e2i's PDPA."

Jocelyn Lee EA Reg No : R25128375

RMA Consultants EA License No : 93C4403

DID) : 6494 1542

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Admin • Singapore