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Manager Executive and Project Office Support

Manager Executive and Project Office Support

Infineon TechnologiesSingapore, Singapore
19 days ago
Job description

We are seeking a proactive and detail-oriented Internal Communications and Coordination Lead to enhance stakeholder communication, facilitate departmental collaboration, and drive team alignment through structured meetings and internal workshops. This role will play a critical part in strengthening communication strategies, coordinating team efforts, and supporting the execution of strategic objectives across the department. Job Description

In your new role you will :

  • Facilitating Departmental Communication and Stakeholder Engagement

Develop and maintain a stakeholder matrix to identify key stakeholders, communication preferences, and areas of influence.

Ensure consistent and timely updates to stakeholders through reports, bulletins, and targeted communications.

Promote knowledge sharing and coordination across internal teams and external stakeholders.

Act as a central communication hub to align departmental goals with organizational strategies.

  • Leading Staff Meetings and Team Coordination
  • Organize and lead recurring staff meetings to monitor project progress, address concerns, and establish priorities.

    Foster open communication and a culture of feedback within the team.

    Accurately record meeting minutes, assign action items, and ensure effective follow-up on deliverables.

    Coordinate cross-functional initiatives to support departmental collaboration and execution.

  • Designing and Delivering Internal Workshops
  • Partner with leadership to identify training needs aligned with strategic and operational goals.

    Plan and deliver internal workshops in areas such as :

  • Strategic planning and goal-setting
  • Operational efficiency and process improvement
  • Change management and deployment
  • Facilitate group exercises and team discussions that encourage collaboration, creative thinking, and problem-solving.

    Measure the effectiveness of workshops and adjust delivery for future improvements.

    Your Profile

    You are best equipped for this task if you have :

  • Bachelor’s degree in Business Administration, Engineering, Communications, or a related discipline.
  • Minimum of 3–5 years’ experience in a relevant role such as Project Coordinator, Operations Specialist, or Team Lead.
  • Proven experience organizing and facilitating staff meetings, training sessions, and cross-departmental workshops.
  • Demonstrated ability in stakeholder communication and internal engagement.
  • High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace (Docs, Sheets, Slides, Gmail).
  • Familiarity with project management platforms such as Asana, Trello, or Jira.
  • Skilled in using digital communication and collaboration tools like Microsoft Teams or Slack.
  • Fluent in English (written and spoken).
  • Additional language proficiency is an advantage based on company operations.
  • Strong communication, presentation, and interpersonal abilities.
  • Highly organized with excellent time management and multitasking skills.
  • Capable of working independently and collaboratively in a dynamic environment.
  • Analytical and solution-oriented, with a keen eye for detail.
  • Resilient and adaptable in managing shifting priorities and tight deadlines.
  • Committed to maintaining professionalism and confidentiality at all times.
  • Benefits

  • Wide range of training offers & planning of career development
  • International assignments
  • Different career paths : Project Management, Technical Ladder, Management & Individual Contributor
  • Exempt working hours are flexible within core hours (9am-12pm & 2pm-
  • Home office options for certain tasks or due to personal circumstances. Applicable to exempt employees working on office hours only
  • Part-time work possible for exempt employees only
  • Exempt staff could apply up to 3-month sabbatical leave, subject to business situation
  • Medical coverage
  • In-house clinic operates 24 hours, doctor consultation possible from 9am to 5pm
  • Health promotion programs
  • Social Recreation Center with facilities, such as gym room, squash, badminton and netball court, zumba and yoga classes, etc.
  • On-site Cafeteria
  • Paid sick leave according to law
  • Additional 3% to Employee Provident Fund after 10 years service with Infineon Malacca
  • Re-employment opportunities
  • Productivity incentive bonus
  • Bus service for shift employees
  • Allocated carpark for disabled and pregnant employees
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    Project Executive • Singapore, Singapore