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Accounts and Admin Assistant
ICM GLOBAL FUNDS PTE. LTD.Singapore5 days ago
Job descriptionRecord journal entries and maintain accounting records Prepare periodic management reports and financial summaries Prepare and file GST returns in a timely manner Generate customer invoices in Xero Record and upload vendor invoices in Xero Review and verify staff expense claims Assist with resolving banking including any corporate card issues Prepare payments via online banking platforms Manage incoming and outgoing mail, including scanning and distribution Coordinate courier services Order and maintain pantry and office supplies (e.g., stationery, tissues) Assist with logistics and coordination of the upcoming office move Apply for new staff access cards and liaise with building management Arrange document sign-offs, including DocuSign and physical signatures Serve as a designated fire warden for the office Assist with drafting simple minutes, resolutions, and correspondence Support accountants with basic secretarial tasks as needed Coordinate with other ICM offices on accounting and invoicing matters Liaise with external service providers such as : Basic knowledge of accounting principles Strong organizational skills and attention to detail Proficient in Microsoft Office (Excel, Word) Experience with Xero accounting software is an advantage Self-motivated, proactive, and able to work independently with minimal supervision Confident in communicating with external vendors and internal teams across all levels Minimum of one year of relevant experience in an administrative or accounting support role Diploma or degree in Accounting, Finance, or a related discipline preferred Candidates with Poly or Higher NITEC qualifications and relevant experience will also be considered
Accounts & Admin Assistant
Position Overview
We are seeking a reliable and motivated individual to join our Singapore office, working alongside a small but growing team of 12.
This role is available due to an upcoming staff retirement and presents a valuable opportunity for someone looking to take the next step in their career or re-enter the workforce after a break.
Work Arrangements
- Standard arrangement : 4 days in the office, 1 day working from home
- Flexible working hours can be considered
- Part-time candidates (3-4 days per week) are welcome to apply
This role offers a stable and supportive work environment with scope for growth and contribution.
Key Responsibilities
1. Accounting Support
2. Office Administration
3. Secretarial and Corporate Support
Accounting firms
Corporate secretarial agents
Other suppliers
Banks
Knowledge and Skills Requirements
Qualifications
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Admin Assistant • Singapore