At Aleph, we craft experiences by asking the right questions. Here, you'll find a curious breed of CreativeEngineers specialising in craft, strategy, and technology. Through rigorous prototyping, close collaboration, and responsive engineering, we commit to creating a future that improves our craft, community, and clients.
Human resources administrative assistant provides office support to the HR manager as well as the overall human resources department by maintaining personnel files, drafting correspondence and performing various other administrative functions. You need to carry out all the HR and admin functions as well as maintain the company's culture. You will be responsible for making sure the processes and procedures are followed and well adhered to. Studio maintenance will be a crucial part of your job.
Key Responsibilities
Employee Engagement & Culture
- Assist in planning and executing Training & Development (T&D) programs and cultural events such as gratitude sessions, Year-End Party (YEP), team lunches, and other engagement initiatives.
- Plan and coordinate events that reflect the company's culture and values.
HR Administration & Support
Organize, compile, and update company personnel records and documentation.Provide administrative support to the HR Manager and Regional HR Director.Manage and update HR databases with employee information, including new hires, terminations, sick leaves, warnings, vacations, and days off.Oversee leave management and attendance tracking, ensuring accurate daily reporting.Assist in organizing and managing new employee orientation, onboarding, training programs, and exit processes.Answer employee queries and provide requested information.Create reports for senior management as needed.Office & Studio Management
Oversee daily studio operations, ensuring a positive and well-maintained work environment.Manage office hardware, software, and supplies, placing orders as needed.Handle studio maintenance and upkeep.Manage travel bookings as required.Maintain schedules, coordinate calendar activities, and handle incoming telephone calls.Other Responsibilities
Assist in sending and managing event publicity materials.Perform any other ad hoc tasks assigned by management.Prerequisites
Diploma or degree in human resources / administrative managementMinimum 1 year of general administrative experience or a human resources background is preferredExcellent communication and interpersonal skillsOutstanding time management and multitasking capabilitiesStrong ethics and reliableCheerful and positive personalitySomeone who is able to provide solutionsReward and benefits
Competitive salary (compensation will be based on experience)Medical insuranceYearly reward based on performanceCasual work environment and attireA solid team behind you : great people who love what they doA fun and a fast paced culture which promotes learning and knowledge sharingOpportunities for personal and professional growth offerings from our in-house Learning @ Aleph Academy, Flocket meetups, timely training for skills upgrade, workshops and conferences.Get in touch
Please visit www.aleph-labs.com or drop us an email at careers.sg@aleph-labs.com.
Aleph is an equal opportunity employer and we work in an engaging, collaborative environment, where ideas are shared freely. By uncovering insights and opportunities, we inspire everyone to dream big towards the future solutions.
