Corporate Secretary

Roles & Responsibilities

Job Objective

To ensure the company complies with statutory and regulatory requirements and maintains high standards of corporate governance. The Corporate Secretary plays a key role in supporting the board of directors, managing corporate records, and ensuring effective communication between stakeholders.

Key Responsibilities

• Act as the company’s named Corporate Secretary in accordance with statutory requirements.
• Organize and prepare agendas and papers for board meetings, committees, and annual general meetings (AGMs).
• Take accurate minutes of board meetings and ensure timely distribution and follow-up on action items.
• Ensure the company complies with its statutory obligations under applicable laws (e.g., Companies Act, SGX Listing Manual, etc.).
• Maintain and update statutory books, including registers of members, directors, and secretaries.
• File necessary documents with regulatory authorities such as ACRA and IRAS.
• Provide guidance to directors and management on corporate governance matters.
• Draft board resolutions and ensure proper documentation of corporate decisions.
• Manage corporate filings for company incorporation, changes in directors, share transfers, etc.
• Liaise with external regulators and advisers, such as lawyers and auditors.
• Oversee the preparation and filing of the company’s annual returns and financial statements.
• Ensure compliance with internal policies and facilitate training on governance and compliance topics.
• Support due diligence and documentation for mergers, acquisitions, and restructures.

Qualifications & Requirements

Key Competencies

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