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Receptionist (Toa Payoh)

Receptionist (Toa Payoh)

Seacare Manpower Services Pte LtdSingapore, Singapore
3 days ago
Job type
  • Quick Apply
Job description

Front Desk Management

  • Greet and attend to visitors and clients in a courteous and  professional manner.
  • Maintain a tidy and presentable reception area at all times.

Call Handling

  • Answer and direct incoming calls to relevant school personnel.
  • Handle general telephone and in-person inquiries from parents,  vendors, and the public.
  • Take messages accurately and ensure timely delivery to relevant  staff.

    • Email, Mail and Courier Management

  • Monitor the schools generic email inbox and promptly forward  messages to the appropriate departments or personnel for follow-
  • Receive, sort, and distribute incoming mail, parcels, and  documents.
  • Prepare outgoing mail and liaise with courier services when  necessary.
  • Record all incoming and outgoing mail from MOE couriers and  SingPost (normal and registered) in the mail register.

    • Administrative Support

  • Provide general administrative support, including photocopying,  filing, scanning, and data entry.
  • Assist in scheduling appointments,meetings or room bookings for  school leaders and staff when needed
  • Verify payment records to ensure all required signatures and  supporting documents are complete and properly attached
  • Assist in updating the schools organisational chart displayed  outside the General Office.
  • Assist in data verification as requested by school
  • Assist in updating the pigeonholes in the General Office at the  end of the year or upon request by the school.
  • Assist in collecting forms and issuing items as requested by the  school.

    • Other Responsibilities

  • Assist in the preparation and arrangement of light refreshments  for guests.
  • Other administrative responsibilities may be assigned by the  Admin Manager and School Leaders as needed.

    • Requirement :

  • Minimum O level Qualifications
  • Relevant school based experience would be preferred
  • Good communication and interpersonal skill
  • Must have at least 3 years of experience as receptionist
  • Duration;

    • 1 year contract (Option to extend another year) 1 Dec 2025 to 30 Nov 2026

    Mondays to Thursdays : 7 : 00am to 4 : 00pm, inclusive of 1 / 2hr lunch

    break

    Fridays : 7 : 00am to 3 : 30pm, inclusive of 1 / 2hr lunch break

    Service not required on Saturdays, Sundays and gazetted public

    holidays

  • We regret to inform only shortlisted candidate will be notified.
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    Receptionist • Singapore, Singapore