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Building Manager

Building Manager

ZHAOLIM PTE. LTD.Singapore
30+ days ago
Job description

Key Responsibilities :

1. Tenancy & Leasing Management

  • Handle tenant onboarding and handovers, including unit reinstatement and fit-out processes.
  • Liaise with tenants regarding lease renewal, termination, and move-in / move-out schedules.
  • Coordinate with property agents to market and lease vacant units.
  • Maintain accurate tenant records and contact information.
  • Support in drafting and issuing tenancy agreements, handover documents, and reinstatement undertakings.

2. Facilities & Maintenance

  • Oversee building maintenance issues, including electrical systems, water tanks, plumbing, and structural integrity.
  • Coordinate with contractors for repairs and quotations.
  • Manage and monitor ongoing repair works to ensure timely completion and quality standards.
  • Follow up on building certifications (e.g. water tank recertification) and inspections.
  • Manage carpark facilities, CCTV systems, and security matters.

    • 3. Contractor & Vendor Management

  • Source and manage quotations for renovation, landscaping, and maintenance services.
  • Supervise contractors' performance and ensure compliance with safety and operational guidelines.
  • Engage and negotiate with vendors for building upkeep services (e.g. gardeners, plumbers, electricians).

    • 4. Compliance & Emergency Response

  • Set up and maintain the CERT (Company Emergency Response Team) and ERT (Emergency Response Team).
  • Coordinate with SCDF and other authorities for FSM (Fire Safety Manager) certification and fire drill exercises.
  • Keep track of safety certifications and ensure all emergency procedures are in place.

    • 5. Administrative & Financial Oversight

  • Track and verify building-related expenses (e.g. utilities, maintenance, insurance).
  • Submit and follow up on insurance claims for damages, incidents, and medical reimbursements.
  • Maintain records of building income (e.g. carpark revenue, event rentals).
  • Support budgeting by obtaining cost estimates and monitoring expenditures.

    • 6. Tenant & Incident Management

  • Respond to tenant feedback and coordinate timely resolution of issues.
  • Investigate and document incidents (e.g. barrier damage, water leaks, service complaints).
  • Liaise with relevant parties for accountability and cost recovery (e.g. invoicing responsible drivers or companies).

    • Requirements :

  • Minimum 3-5 years of experience in facilities or property management, preferably in commercial buildings.
  • Strong interpersonal and communication skills.
  • Able to work independently and manage multiple stakeholders.
  • Familiarity with Singapore building regulations and SCDF compliance is a plus.
  • Experience handling lease administration, maintenance issues, and contractor coordination.
  • Ability to stay organized and detail-oriented in a dynamic environment.

    • Preferred Qualifications :

  • Fire Safety Manager certification (or willingness to attain it).
  • First Aid and CERT training is advantageous.
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    Manager Building • Singapore