Project Director- GMC

DUTY AND REPONSIBILITY FOR PROJECT DIRECTOR OF GMC PROJECT

The Project Director has the highest level of authority and has primary responsibility for the control and coordination of the entire construction process from inception to completion. The key responsibilities of the Project Director are to ensure that projects are completed to the client's satisfaction, while also meeting the company and industry requirements in relation to work health and safety, environment, quality, time objectives.

Performance Drive :

Effectively manage team, stakeholders, contractors and subcontractors to deliver project outcomes

Identify and communicate authority levels across the project team, including assign duty and responsibilities of all site staff. Areas / trade of each site staff to be defined, dedicate works and tasks to be competed daily,

Mentor and evaluate staff performance, use task KPI if required,

Ensure effective communication and collaboration across departments and teams.

Ensure all team members are aware and accountable for performance expectations, including safety awareness, reporting of all unsafe practices and conditions, and make safe to safe conditions,

Identify and manage interdependencies within and across project teams to ensure successful delivery

Anticipate and manage risks to project delivery, including forecast in advance requirement for trades, works, information and temporary facilities,

Ensure Project manager, Site Engineers track and monitor completion programme, report all delay to critical activities,

Ensure designated site staff and PICs record site diary,

Ensure computing Constructability Score (C Score) and Buildability Score (B Score), adequately report and inform management outcome of these scores,

Ensure Green mark score is monitored and records submitted to the QP,

Ensure the Technical Team conduct regular design meetings with Consultants, subcontractors, to record issues to site team and management,

Ensure the QA / QC team setup Project Quality Plan and CONQUAS audits plan,

Ensure all subcontractors' submission comply with local and COP and by-law,

Define filing system for the DC (Document Controller), ensure proper filing of all document send out or receive, create Register for all documents,

Ensure site team establish site temporary facilities, including tower crane, hoist, lighting, scaffolding, and etc, location, duration of use, and the procurement of these items,

Ensure site team and respective PICs to keep Register of all RFI and RFA, report outstanding RFA and FRI in Site Progress meetings,

Ensure the site team Keep Register of all Site Correspondence in and out, ensure the DC (Document Controller) keep records and filing,

Identify potential project risks (technical, financial, legal, environmental).

Develop and implement risk mitigation strategies.

Monitor risk status and ensure contingency plans are in place.

Safety and Health :

Promote a positive work health and safety culture; lead by example

Ensure Company and Site safety objectives are achieved,

Ensure site operations compliance with safety regulations, building codes, and legal requirements.

Ensure site staff conduct routine safety inspection and recognise good practices, report all incidents, unsafe conditions and practices,

Ensure that contractors and suppliers are complying with legislative, client and safety and environmental requirements

Involve in the investigation and debrief of all Lost Time Injuries, near misses, minor and / or critical incidents that occurred

Review Risk Assessment for all high-risk activities, including work at height, confined space and etc as listed in MOM circulation,

Participate in contractor Safety Meeting, Safety Site Walk and Safety Promotion,

Ensure the EHS and site team review and action key lessons learnt from all incidents occurring on site

Ensure Site safety Team prepare and submit Site Safety Plan, Inhouse Rules, Site Utilisation Plan showing workers rest areas, major equipment layout, Emergency Response Plan, Incident Reporting flow chart, Waste Management Plan, Safety management plan, Risk Management Plan. All required regular update and review,

Ensure Site Safety Team conduct 1st Day Induction for all new workers, staff and consultants,

Ensure conducting Safety Promotion program on site, eg 1,000,000 hours without LTI promotions,

Ensure Safety Team report man-hours records, number of workers Inducted in Site Progress meeting, incident reports, (if no incident report NIL)

Ensure Safety Team report Environmental and Waste management issues in Site Progress meeting,

Ensure that the site security system is setup and identification pass and etc is issued to workers, staff and consultants,

Authorise Site team to sign off PTW, review RA and WMS submissions,

Deliver quality :

Ensure the respective PICs manage the issuing of approval of construction drawings and specs to the contractors.

Ensure that the site teams are using valid and up to date AFC drawings for construction,

Ensure that the PICS submit Request for Information (RFI) and Request for Approval (RFA) process is administered on the project. Ensure update and send reminder for consultants to reply,

Ensure Site attain required CONQUAS score and GM score,

Ensure site team members acquire and attend necessary safety and quality trainings as listed in site training matrix,

Budgeting and Cost Controlling :

o Oversee the project budget, including cost estimation, resource planning, and financial forecasting.

o Monitor expenditures to ensure they align with the budget.

o Approve high-value procurement and contract decisions.

o Implement cost-saving strategies without compromising on quality.

Procurement management :

o Approve selection of vendors, suppliers, and subcontractors.

o Approve and take responsibility of tender packages,

o Review and negotiate major contracts and agreements.

o Ensure all contractual obligations are met by all parties involved.

o Sign off Limit of Authority

o Report variance to management,

Client and Other Consultants Engagement :

Understand and respond to client needs

Develop mutually beneficial outcomes

Serve as the primary point of contact for clients, government bodies, and other stakeholders.

Take responsibility for Client Relations

Take responsibility for Community and Stakeholder Engagement and managing complaints

Understand client drivers and objectives for assigned projects and implement strategies to manage

Collaborate with all consultants to ensure smooth delivery of project,

Ensure all outstanding items are closed in Site Progress meetings,

Provide regular project updates and reports to clients and executive leadership.

Time Responsibility :

Manage the programme for the project and ensure project planning is undertaken and completed in a timely manner by the Contractor and / or NSC.

Ensure contract is administered to create opportunities and manage risks associated with the time pressures of the project.

Ensure appropriate Contract, Short Range (2 weekly) Programmes and Medium Range (3-monthly) Programmes are in place, status and update,

Ensure Team and Contractor submit Long lead time work and procurement programme,

Ensure Procurement team complete awards on all subcontracts on time,

Manage delay, EOT claims and evaluate accordingly

Ensure Sample, Shop Drawings and Mock up submission processes are followed by Contractor,

Ensure site team receive AFC / specifications on time for delivery,

Ensure site team manage site QA / QC process, including site inspections, off site inspection and compiling all reports for records,

Ensure T&C, RI and TOP inspection processes are properly carry out and in accordance to specifications.,