We are looking for a Personal Assistant cum Office Manager role to ensure the efficient functioning of the Key Executive Officer (KEO) of the company. Additional role includes overseeing various administrative tasks and managing office resources. This position is pivotal for maintaining a productive and organized workplace, enabling the KEO to perform his daily functions effectively.
Job Scope and Responsibilities
Administrative Management
- Oversee and coordinate office administrative procedures and review, evaluate, and implement new procedures.
- Establish work priorities and ensure deadlines are met and procedures are followed.
- Manage office supplies inventory, anticipating needed supplies, placing, and expediting orders for supplies.
- Manage KEO day-to-day administrative tasks
Support and Coordination
Provide administrative support to senior management and other staff.Schedule and coordinate meetings, appointments, for managers or supervisors.Prepare and edit correspondence, reports, memos, forms, and presentations.Coordinate KEO with clients, internal agency staffs, external parties on meetings, agendas and booking arrangementsHandle incoming and outgoing communications, including phone calls, emails, and mail.Records and Documentation
Maintain office files and records, ensuring they are up-to-date and properly managed.Develop and maintain a filing system.Ensure data integrity and confidentiality.Requirements :
Excellent verbal communication skillsExcellent multi-tasking skillsAbility to work under time pressureGood social skillsExcellent organizational skillsFriendly and pleasant mannerTyping and word processing skillsMeticulous and detailedDocumentation skillsAttention to detailOnly Singaporeans & PRs may applyClass 3 driving license (preferred but not a critical factor)