Position Title : Administrative Assistant
Location : North soon moving to Central
Employment Type : Full-Time
About Us
We are a growing business operating seven retail shops, including a unique tufting studio located in Singapore. Our mission is to provide customers with exceptional products, creative experiences, and outstanding service. We are seeking a proactive and detail-oriented Administrative Assistant to support our operations and help streamline our processes.
Job Summary
The Administrative Assistant will play a key role in ensuring the smooth operation of day-to-day administrative tasks. The ideal candidate is highly organized, adaptable, and skilled in managing multiple responsibilities in a dynamic environment.
Key Responsibilities
1. Administrative Support
- Maintain and organize office files, documents, and correspondence.
- Prepare and manage reports, invoices, and spreadsheets.
- Handle scheduling, calendars, and appointments for management.
2. Operations Assistance
Monitor inventory levels and coordinate restocking for all retail outlets.Assist in liaising with suppliers, vendors, and contractors.Support retail and studio teams with administrative requests.3. Customer & Partner Communication
Manage incoming calls, emails, and inquiries, and respond professionally.Support customer bookings for the tufting studio, including rescheduling or cancellations.4. Finance & Record Keeping
Assist with basic bookkeeping tasks such as tracking expenses and generating financial summaries.Manage vendor payments and ensure timely submission of invoices.5. Event & Project Coordination
Help coordinate special events, workshops, or studio activities.Support project management tasks related to relocations, new initiatives, or operational changes.Requirements
Qualifications :Minimum O-Level & Above or related field preferred.Relevant work experience in administrative roles.Skills :Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).Strong organizational and time management skills.Excellent written and verbal communication.Basic understanding of bookkeeping or financial record keeping.Personal Attributes :Proactive and able to work independently.Adaptable to a fast-paced retail and creative environment.Keen attention to detail and a problem-solving mindset.What We Offer
Competitive salary and benefits package.Opportunity to work in a dynamic and creative business environment.Growth and learning opportunities in retail and operations management.