Contracts Manager

DUTIES AND RESPONSIBILITIES

• Ensures alignment with the Project Management team on Project contract administration needs, objectives and requirements.
• Ensures the project team understands and utilizes the contracts properly.
• Advises the Project Management Team, Procurement Manager and Subcontracts Manager of company on aspects of Project execution which deviates from contract requirements.
• Analyses the contract terms and identify areas of possible risks and opportunities related to the application of contract clauses
• Provide alternate mitigating contract articles and successfully negotiate with customers with compelling arguments.
• rites contract letters and other communications and notices.
• Ensures in liaison with the other functions that the required insurance coverage is timely put in place and that required insurance certificates are provided / obtained from vendors and subcontractors.
• Contract administration during project execution, ensuring that all aspects of the contract during the bidding and execution phase are addressed with the objective of contributing to maximise project revenues.
• Manages the change order process from identification to resolution of change : prepare, interfacing with involved functions, and negotiate any claims against or from client and vendors / subcontractors.
• Transfers originals of contractual documents to proper function(s), in accordance with the applicable procedures.
• Ensures that contractual information used by the project team is accurate and up to date.
• Manages contract milestone activities, and close-out activities, ensure orderly turnover of Project.
• Checks that milestone completion notices, and other documents required for payment meet contractual requirements.
• Liaison with Project Management Team and relevant stakeholders to prepare and timely submission of deliverables under the contract.
• Supports in negotiations of claims, variations, changes and disputes with contractors in collaboration with Project Management, Legal Department and others as required.
• Ensures communication of changes to contracts to all key stakeholders.
• Ensures Procurement / Subcontracting's contract administration and procurement / subcontracting procedures and processes meet contract requirements.
• Ensures communications between Company and contractors are consistent with terms and conditions in agreements.
• Interfaces with the project team, internal departments and external vendors on matters such as cost, performance, progress assessment, payments, reporting, trends, and change orders.
• Liaises with project team, participate to meetings, examine drafts, revise and file all correspondence having a contractual relevance exchanged during project execution with clients, vendors, subcontractors and authorities.
• Attends meetings to assess progress on projects which are in motion, and take detailed notes to share with stakeholders
• Negotiates contract terms and conditions with each relevant stakeholders - customer, vendor / subcontractor, analyzing potential risks involved with certain contract agreements and helping Company and Project Management Team better understand the information outlined in the contracts.
• Evaluates supplier / subcontractor claims entitlement and variation order under the contract requirements.
• Supports negotiations of claims, manage contractual changes and resolve disputes or conflict resolution with Contractors.

Comply with HSE requirements :

REQUIREMENTS