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POST OFFICE MANAGER

POST OFFICE MANAGER

PLUTO SYSTEM ENGINEERING PTE. LTD.Singapore
3 days ago
Job description

Job Responsibilities

  • At least 4 Years of working experience in the related field is required for this position.
  • Oversee the daily operations of the post office, ensuring smooth and efficient service delivery
  • Manage and supervise postal staff , including training, scheduling, and performance evaluations
  • Ensure accurate handling of mail , parcels, and financial services (e.g., money orders, bill payments)
  • Monitor cash handling procedures , sales transactions, and ensure compliance with financial controls
  • Maintain proper inventory of postal supplies , stamps, forms, and equipment
  • Ensure compliance with postal regulations, company policies , and safety standards
  • Resolve customer complaints or service issues in a professional and timely manner
  • Prepare daily, weekly, and monthly operational and financial reports for senior management
  • Coordinate with regional or national postal authorities for operational updates and policy changes
  • Implement and promote new services or initiatives to improve customer satisfaction and revenue
  • Oversee security procedures , including mail handling protocols and access control
  • Ensure the post office is clean, organized, and provides a professional environment for staff and customers

Job Requirements

  • Diploma or Certificate in Office Administration , Business , Construction Admin , or a related field
  • Minimum 2-4 years of experience in office or site administration, preferably within the construction or engineering industry
  • Prior experience in handling project documentation, logistics coordination , or site support is an advantage

    • Skills & Competencies

  • Good understanding of office operations in a construction setting (e.g., delivery notes, site records, contractor logs and )
  • Good knowledge of HR support functions (e.g., timekeeping, worker records, permit tracking and MOM matters)
  • Familiar with accounting tasks such as invoicing, petty cash handling, and purchase order tracking
  • Proficient in Microsoft Office (Word, Excel, Outlook); experience with accounting or HR software is a plus
  • Strong organization skills , able to manage filing, data entry, and document control efficiently
  • Good communication and coordination skills to liaise between office, site teams, and suppliers
  • Attention to detail and accuracy in handling records and reports

    • Other Requirements

  • Able to handle multi-tasking in a fast-paced, site-based or project-driven environment
  • Responsible, trustworthy, and able to work independently
  • Willing to visit job sites , coordinate material delivery, or assist with site-related admin when needed
  • Knowledge of work permit or foreign worker documentation (for Singapore context) is an added advantage

    • Office Staff Management Responsibilities

  • Supervise and lead the office administrative team , ensuring daily tasks and operations are completed efficiently
  • Delegate responsibilities, set priorities, and monitor staff performance to meet deadlines and service standards
  • Provide training and guidance to new and existing staff on administrative procedures and company policies
  • Conduct regular meetings and communication to maintain team alignment and resolve workflow issues
  • Assist with performance reviews, leave planning , and conflict resolution within the office team
  • Foster a positive work environment , promoting teamwork, accountability, and professional growth
  • Coordinate with management to ensure office staffing needs and workloads are properly managed

    • Benefits Offered by the Company (Post Office Manager)

  • Competitive salary package , based on experience and qualifications
  • Performance bonus or incentive allowance based on individual and company performance
  • 5.5-day or 5-day work week (depending on company policy)
  • Paid annual leave, medical leave, and public holidays as per MOM regulations
  • CPF contributions in accordance with Singapore regulations
  • Staff training and development opportunities
  • Transport or mobile allowance (if applicable)
  • Friendly and supportive work environment with close coordination between admin, accounts, and project teams
  • Career advancement opportunities within the company's admin or operations department
  • Company-organized team-building activities , staff lunches, and festive celebrations
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    Manager Office • Singapore