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Office and Program Coordinator

Office and Program Coordinator

PROJECT SMILE LIMITEDSingapore
9 days ago
Job description

Why This Matters

At Project SMILE , we believe that everyone deserves dignity, purpose, and connection-especially women from low-income backgrounds and those over 50. As a trusted, volunteer-led nonprofit with IPC status, we've empowered over 300 women and their families through emotional support, skills development, and community engagement.

We're now growing into our next chapter-expanding our reach, deepening our programmes, and strengthening our team. As our Office and Programme Coordinator , you'll play a pivotal role in helping us scale our impact while keeping our operations smooth and people-centered.

This is more than just a job. It's an opportunity to contribute meaningfully to a cause that changes lives . If you have a "giving back" mindset, thrive in dynamic environments, and care about social purpose- you'll feel right at home here.

What Will You Do?

Office Administration

  • Oversee daily office operations including scheduling, supplies, and vendor management
  • Maintain up-to-date records, files, and shared documents
  • Support HR admin tasks for team members and volunteers (attendance, leave tracking)
  • Manage petty cash and raise invoices
  • Coordinate logistics for meetings, staff events, and internal communications

Programme Coordination

  • Assist in the planning and delivery of programmes, workshops, and events
  • Maintain programme calendars and coordinate with facilitators and participants
  • Track attendance, feedback, and outcomes to support reporting and improvement
  • Liaise with external partners, participants, and volunteers to ensure smooth programme execution

    • Communication & Reporting

  • Draft professional emails, reports, meeting minutes, and presentation materials
  • Keep programme dashboards and operational trackers updated
  • Contribute to social media posts and newsletters

    • What You Bring

  • Diploma in any discipline
  • 2 years of experience in admin, ops, or programme support
  • Proficiency in Google Workspace / Microsoft Office; experience with Trello or Asana is a plus
  • Excellent written and verbal communication skills
  • Strong organization skills and the ability to juggle multiple tasks independently

    • What We're Looking For

  • A positive, solutions-focused mindset
  • Passion for community work and inclusive social impact
  • Comfort working with diverse individuals and grassroots volunteers
  • Attention to detail with a collaborative spirit
  • Someone who is dependable, flexible, and purpose-driven
  • Willing to commit to a 5.5-day work week, including meaningful half-day Saturdays to support programs

    • Why Join Us?

  • Be part of a close-knit, values-led team making tangible impact in people's lives
  • Grow with us as we evolve into Singapore's next chapter of active ageing and community empowerment
  • Enjoy a supportive work culture with space for learning, initiative, and collaboration
  • Make a real difference- every day
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    Program Coordinator • Singapore