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Assistant Programme Manager (Capital Works)

JONES LANG LASALLE PROPERTY CONSULTANTS PTE LTDSingapore

30+ days ago

Job description

We are looking for an Assistant Programme Manager to be part of a growing team providing programme management / PMO services within the JLL APAC Regional Accounts business. You will have the opportunity to work on programmes of work with prestigious Clients. You will demonstrate a high level of attention to detail, be self-motivated and able to work unsupervised at times showing initiative, whilst inspiring confidence in your interactions with both Internal and External Clients, Stakeholders and Partners.

You will have prior experience either working within a PMO with oversight of capital projects or acting as an assistant project manager / project co-ordinator for corporate occupier / fit out construction projects for blue chip multi national Clients, with experience on projects in the financial sector being advantageous.

You will work closely with and report to the Programme Management Lead undertaking the following key responsibilities.

Reporting and Data Management :

Assist in preparing regular reports on project progress and cost performance
Support the completion of KPI scorecards and assessments for project teams
Maintain and update project data in the Client's technology tools
Ensure data quality and consistency across all reporting platforms

Action and Activity Tracking :

Create and maintain action logs for various projects within the programme

Follow up on outstanding actions and provide regular updates to the Lead Programme Manager

Assist in monitoring project timelines and milestones

Financial Support :

Aid in end-to-end project financial management tasks

Help in preparing financial reports and tracking project budgets

Assist in the close-out of project financials

Stakeholder Communication Support :

Help draft and distribute stakeholder communications

Maintain stakeholder contact lists and communication logs

Assist in organizing and scheduling meetings with internal and external stakeholders

Document Management :

Ensure all project documentation is properly filed and easily accessible

Assist in maintaining and updating project management templates and standard operating procedures

Support the Project Owner in driving compliance with the Client's standard Governance Process

Risk and Issue Management Support :

Help maintain risk and issue logs for allocated project(s)

Assist in tracking the status of risk mitigation actions

General Administrative Support :

Provide general administrative assistance to the Project Owner as needed

Help coordinate logistics for project-related meetings and events

Technical Skills

Basic understanding of construction / project management methodologies

Ability to read and interpret construction drawings and specifications

Strong organizational abilities with attention to detail

Time management and ability to prioritize competing tasks

Clear written and verbal communication skills

Problem-solving and critical thinking capabilities

Personal Attributes

Adaptability and willingness to learn

Self-motivated with a proactive approach

Team player who collaborates effectively with diverse stakeholders

Professional demeanor and reliability

Ability to work under pressure and meet deadlines

Education / Experience

Bachelor's degree in construction or project management, Engineering, Architecture, Quantity Surveying, or related field

1-3 years of relevant experience in project management or construction

Any relevant certifications would be advantageous

This role is based 100% in the Client's offices in the Singapore CBD

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Assistant Programme • Singapore