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Admin and Accounts assistant

Admin and Accounts assistant

INSPIZONE PTE. LTD.Singapore
20 days ago
Job description

Job Title : Junior Admin and Accounts Assistant

Location : Singapore

Department : Administration / Finance

Job Summary :

We are seeking a motivated and detail-oriented Junior Admin and Accounts Assistant to join our team in Singapore. The ideal candidate will provide essential administrative support and assist with basic accounting tasks, with a focus on serving our Mandarin-speaking clients and partners. This role is perfect for recent graduates or individuals looking to start their career in administration and finance.

Key Responsibilities :

  • Assist in daily administrative tasks, including managing schedules, organizing meetings, and maintaining office supplies.
  • Help prepare and process invoices, expense reports, and other financial documents.
  • Support the accounts payable and receivable functions by ensuring timely processing of transactions.
  • Maintain accurate records of financial transactions and assist with account reconciliations.
  • Communicate effectively with clients and vendors in Mandarin to address inquiries and resolve issues.
  • Assist in the preparation of monthly and quarterly financial reports.
  • Perform filing and documentation for both administrative and accounting functions.
  • Support the finance team with any additional tasks as required.

Qualifications :

  • Diploma or Bachelor's degree in Business Administration, Accounting, Finance, or a related field is preferred.
  • Proficiency in written and spoken Mandarin and English is essential.
  • Familiarity with Microsoft Office Suite (Excel, Word, PowerPoint) is required.
  • Basic knowledge of accounting principles is a plus, but not mandatory.
  • Strong attention to detail with excellent organizational skills.
  • Ability to work independently and collaboratively in a team environment.
  • Excellent communication skills, with a customer-oriented attitude.

    • Preferred Skills :

  • Prior experience in an administrative or accounting role is an advantage but not required.
  • Willingness to learn and adapt to new accounting software and systems.
  • Strong problem-solving skills and the ability to manage multiple tasks effectively.

    • Benefits :

  • Competitive salary and performance incentives.
  • Opportunities for professional development and training. Roles & Responsibilities
  • Able to handle all types of external accounting jobs from various industries
  • Responsible for maintaining full-set of accounts
  • Financial management and monthly / quarterly accounting jobs for clients
  • Timely preparation of clients' year-end accounts and submission of management reports
  • Prepare quarterly GST schedules and responsible for quarterly GST submission
  • Multi-task and work independently with initiative, whilst maintaining communication on the status of accounting jobs
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    Admin Assistant • Singapore