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Operations Executive, Marine - D05 Clementi New Town, Hong Leong Garden, Pasir Panjang, SG

Operations Executive, Marine - D05 Clementi New Town, Hong Leong Garden, Pasir Panjang, SG

Ceva Logistics Solutions Singapore PTE. LTD.D05 Clementi New Town, Hong Leong Garden, Pasir Panjang, SG
2 days ago
Job description

Roles & Responsibilities

YOUR ROLE

  • The Marine Logistics Executive serves as the primary point of contact for marine customers regarding ship spares logistics in Singapore.
  • The role is responsible for the end-to-end coordination of import, clearance, warehousing, and delivery of marine shipments, while ensuring operational excellence and customer satisfaction.

WHAT ARE YOU GOING TO DO?

  • Act as the main contact for marine customers regarding ship spares logistics.
  • Provide standby support for urgent shipment enquiries from vessel captains, service engineers, bunker surveyors, purchasers, etc.
  • Coordinate with internal stakeholders and customers
  • Receive pre-alerts (air, ocean, courier, self-delivery) from global customers and vendors.
  • Arrange and coordinate shipment delivery via trucking, courier, and other modes.
  • Prepare Pick List from Logiswift WMS to send to warehouse
  • Monitor vessel ETA daily via Portnet and update customer inventory accordingly.
  • Open job files in Cargowise, ensure timely cost accrual, billing, and upload of Proof of Delivery (POD) to eDocs.
  • Prepare and submit permit declarations for shipments via TNETS.
  • Generate shipping documents including Delivery Notes, Ship Supply Notes, and Delivery Advice for drivers.
  • Send pre-loading advice to vessel and purchasers 24 hours before.
  • Liaise with local product (Air / Ocean) team to ensure timely customs clearance and delivery to the Marine warehouse.
  • Assign drivers based on urgency and route, serving as the traffic coordinator for collection and delivery.
  • Ensure all customer emails are responded to within 24 hours.
  • Obtain rates from product teams and provide quotations for cross-border trucking and courier services.
  • Prepare and send inventory reports to customers and follow up on any enquiries or discrepancies.

    • WHAT ARE WE LOOKING FOR?

  • Diploma or equivalent qualification in Logistics, Supply Chain, or related field.
  • Minimum 3 years of experience in freight forwarding or marine logistics preferred.
  • Strong knowledge of import / export procedures, shipping documentation, and customs clearance.
  • Proficient in logistics systems (e.g., Cargowise) and Microsoft Office applications.
  • Able to work independently, handle multiple priorities, and remain calm under pressure.
  • Willingness to be on standby for urgent marine logistics support.

    • Tell employers what skills you have

    cargo-handling system

    Warehousing

    Microsoft Office

    Microsoft Excel

    Operational Excellence

    Interpersonal Skills

    Inventory

    Supply Chain

    Import / Export Operations

    Freight

    Trucking

    Shipping

    Able To Work Independently

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    Operation Executive • D05 Clementi New Town, Hong Leong Garden, Pasir Panjang, SG