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Admin and Finance Executive - HAYASHI MATERIALS PTE. LTD.

Admin and Finance Executive - HAYASHI MATERIALS PTE. LTD.

HAYASHI MATERIALS PTE. LTD.Islandwide, SG
4 days ago
Job description

Roles & Responsibilities

About Us

Hayashi is a growing flooring company specializing in high-quality engineered and composite wood flooring , serving both retail customers and corporate clients such as interior designers, architects, and contractors. With a strong reputation for quality and customer service, we are now looking to expand our team with a reliable and detail-oriented Admin and Finance Executive to support senior management and keep daily operations running smoothly.

Position Overview

The Admin and Finance Executive will work closely with the Managing Director, handling a variety of administrative, finance and office coordination tasks . This role is ideal for someone who is organized, resourceful, and able to manage multiple responsibilities in a dynamic business environment.

Key Responsibilities

Administrative & Office Management

  • Oversee day-to-day administrative tasks including filing, documentation, and correspondence.
  • Maintain office supplies, equipment, and facility needs.
  • Support HR-related functions like payroll, leave tracking, onboarding, and record-keeping.
  • Liaise with vendors, service providers, and building management.

Accounting Support

  • Assist the MD with supplier invoicing and vendor payments
  • Simple accounting duties like CPF payments, rental payments etc.

    • Requirements

  • Minimum 1-2 years of experience in an administrative or executive assistant role.
  • Excellent organizational and time-management skills.
  • Proficient in Microsoft Office (Word, Excel, PowerPoint) or similar G-suite tools
  • Proficient in English and Chinese
  • High level of professionalism, confidentiality, and discretion.
  • Able to multitask and work independently in a fast-paced environment.

    • What We Offer

  • Competitive salary based on experience.
  • Positive, supportive work culture with opportunities to learn and grow.
  • Exposure to multiple facets of the business, from operations to client interaction.
  • Career advancement opportunities as the company expands.

    • How to Apply

    Send your resume and a short cover letter to javier@hayashi.sg , with the subject line :

    "Application – Admin and Finance Executive"

    Tell employers what skills you have

    Able To Multitask

    Internal Communications

    Microsoft Office

    Microsoft Excel

    Architects

    Office Management

    Invoicing

    Administration

    Payroll

    PowerPoint

    Accounting

    Management Accounting

    Administrative Support

    Excel

    Customer Service

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    Admin Executive • Islandwide, SG