Procurement & Admin Officer

Roles & Responsibilities

Job Description：

• Support the procurement of steel materials, construction-related goods, and services to ensure cost efficiency, quality compliance, and timely delivery.
• Process purchase requisitions and orders using Cloud platforms, ERP systems, and MS Office applications.
• Source, evaluate, and negotiate with suppliers, fabricators, subcontractors, service centers, and logistics providers based on quality, lead time, and pricing.
• Ensure material compliance with specifications and certification requirements.
• Coordinate delivery schedules and resolve issues such as short shipments or non-conforming materials.
• Collaborate with project teams including Project Managers, Engineers, QA / QC, and Warehouse on material and logistics matters.
• Monitor and update inventory levels of materials and consumables.
• Ensure all procurement activities comply with company policies, ISO standards, and project-specific requirements.
• Organize and maintain documentation including material submittals, inspection reports, delivery notes, quotations, certificates, contracts, and invoices for audit, payment, and filing purposes.
• Act as the main phone operator for the department and support administrative coordination.
• Support audits related to company certifications and recognition.
• Coordinate import and export forwarding processes.
• Contribute to ERP system improvement and perform ad hoc tasks as required.

Job Requirements :

Qualifications & Skills

Technical Skills

Work Hours : Monday to Friday - 9 : 00am to 5 : 30pm

Tell employers what skills you have

Product Knowledge

Market Research

Relationship Building

Construction Management

Purchasing

Inventory Management

Negotiation Skills

Compliance

Communication Skills

Administrative Support

Cost Analysis

Contract / Vendor Management