Receptionist cum Admin Assistant

Key Responsibilities :

1. Front Desk & Hospitality

Greet and welcome visitors in a warm, professional manner.

Maintain a clean, organized, and presentable reception area.

Prepare and serve tea, coffee, or water to guests and visitors as needed.

2. Procurement & Inventory Management

Purchase and maintain stock of office stationery, pantry supplies, and consumables.

Manage company wine inventory, gifts, and corporate materials.

3. Office Maintenance & Facilities

Supervise office cleaning, meeting room tidiness, and general upkeep.

Coordinate equipment maintenance / repairs (printers, AC, etc.) and report breakdowns.

Monitor office environment controls (lighting, temperature, safety).

4. Travel & Logistics

Arrange employee air tickets, hotel bookings, and restaurant reservations.

Process e-VISA applications for business trips.

Manage courier services, mail distribution, and record-keeping.

5. Employee Support Services

Maintain attendance records and assist with onboarding / resignation formalities.

Print employee name cards, stamps, and other materials.

Administer health screening schedules and phone card allocations.

6. Meeting & Event Coordination

Schedule meeting rooms, prepare setups, and serve visitors.

Organize company events (logistics, catering, invitations).

Assist with fire evacuation drills and safety compliance.

7. Administrative Duties

Answer and redirect incoming phone calls.

Maintain filing systems (digital / physical).

Manage company car scheduling and records.

Perform ad-hoc tasks as assigned by the Managing Director.

Requirements :

Education : Diploma in Business Administration or equivalent.

Experience : 3+ years in office administration.

Skills :

Proficient in MS Office (Excel, Word, Power-point).

Organized with strong multitasking abilities.

Good communication skills

Attributes : Detail-oriented, proactive, and service-minded.