Receptionist cum Admin Assistant

Key Responsibilities :

1. Front Desk &

Hospitality

Greet and welcome visitors in a warm,

professional manner.

Maintain a clean, organized, and

presentable reception area.

Prepare and serve tea, coffee,

or water to guests and visitors as needed.

2.

Procurement & Inventory Management

Purchase and

maintain stock of office stationery, pantry supplies, and

consumables.

Manage company wine inventory, gifts, and

corporate materials.

3. Office Maintenance &

Facilities

Supervise office cleaning, meeting room

tidiness, and general upkeep.

Coordinate equipment

maintenance / repairs (printers, AC, etc.) and report

breakdowns.

Monitor office environment controls (lighting,

temperature, safety).

4. Travel &

Logistics

Arrange employee air tickets, hotel bookings,

and restaurant reservations.

Process e-VISA applications

for business trips.

Manage courier services, mail

distribution, and record-keeping.

5. Employee

Support Services

Maintain attendance records and assist

with onboarding / resignation formalities.

Print employee

name cards, stamps, and other materials.

Administer health

screening schedules and phone card

allocations.

6. Meeting & Event

Coordination

Schedule meeting rooms, prepare

setups, and serve visitors.

Organize company events

(logistics, catering, invitations).

Assist with fire

evacuation drills and safety compliance.

7.

Administrative Duties

Answer and redirect incoming phone

calls.

Maintain filing systems

(digital / physical).

Manage company car scheduling and

records.

Perform ad-hoc tasks as assigned by the Managing

Director.

Requirements : Education :

Diploma in Business Administration or

equivalent.

Experience : 3+ years in office

administration.

Skills : Proficient

in MS Office (Excel, Word, Power-point).

Organized with

strong multitasking abilities.

Good communication

skills

Attributes : Detail-oriented, proactive, and

service-minded.