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Admin Assistant - Pasir Ris
GAIN EMPLOYMENT SERVICES PTE. LTD.Islandwide, SG6 days ago
Job descriptionAnswering and patching phone calls at the front counter in school General Office Ensuring timely and professional responses to all inquiries Manage and route school email timely and accurately Attend to walk-in customers (parents, students, teachers and delivery personnel etc) Assist in day-to-day operations of general office duties including mailroom support and distribution Simple data record of received items, lost & found items, loan of uniform etc Filing, laminating of documents, coordinating courier services, and maintaining databases and records Ongoing managing, updating, supporting, and maintenance of SAT intranet portal Ensure the reception area is clean, tidy, presentable, and stocked with necessary supplies required for both staffs and visitors Serve as the first and primary point of contact for all visitors to reception, addressing their needs and resolving issues as they arise in a calm and efficient manner. Serve as school’s designated goods receipt officer Help coordinate, schedule, deconflict and manage appointments, calendar, and room scheduling to ensure smooth operations and utilization Ensure inventory accuracy, serviceability, availability at all times. Support and handle ad-hoc duties & tasks assigned by School Leaders, Administration Manager, and Operations Manager when needed. Minimally ‘N’ Level with passes in both English and Mathematics. Preferably Higher Nitec / Diploma in Business / Management / Hospitality or its equivalent. Minimum of 1 year of relevant experience as a receptionist and / or customer service agent Preferably candidates with experience working with youths and parents in an education institution setting. Administrative & office management skills Communications skills Computer & devices proficiency skills Customer service skills Mailroom support and distribution skills Organizational skills Professional and inclusive skills Time management skills Ability to handle and support simple first-aid Ability to handle diverse individuals calmly and tactfully Confident in handling and dealing with any walk-in visitors Good communication and interpersonal skills Rational, pragmatic, logical, steadfast skills Ability to react quickly, understand situations, think outside of box, deescalate quickly, calmly and effectively Patience, caring, cheerful and good telephone etiquette
Roles & Responsibilities
Contract Period : From 1 Dec 2025 to 31 Dec 2026 with an option to extend the Contract for a further period of 1 year.
Working hours :
- Mondays to Fridays : 9 : 15am to 6 : 15pm, inclusive of 30min lunch break
- Service not required on Saturdays, Sundays and gazetted public holidays
Scope of Services :
1. Communications Support :
2. Visitor Management :
3. Administrative Support :
4. Office Presentation :
5. Customer Service :
6. Functional Tasks :
7. Other Tasks :
Qualification :
Experience :
Essential Skills :
Candidate Profile :
Tell employers what skills you have
Customer Service Skills
Management Skills
Microsoft Excel
Interpersonal Skills
Inventory
Mathematics
Office Management
Administration
Mailroom
Data Entry
Administrative Support
Customer Service
Scheduling
Hospitality
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Assistant Pasir Ris • Islandwide, SG