Purchasing assistant

Job Summary:

The Purchasing Executive supports the purchasing department in acquiring goods and services for the organization. This role involves assisting in supplier selection, placing orders, maintaining inventory levels, and ensuring that purchases are made in a timely and cost-effective manner. The ideal candidate will have strong organizational skills, attention to detail, and an understanding of procurement processes. Additionally, the candidate should be able to thrive in a fast-paced environment, effectively managing multiple tasks and meeting tight deadlines.

Key Responsibilities:

Procurement Support:

• Assist the purchasing team in obtaining quotes and comparing prices from suppliers.
• Help place orders for goods and services based on department requirements.
• Monitor order status to ensure timely delivery of materials and products.
• Track inventory levels and assist in managing reordering processes to avoid stockouts or overstocking.

Order Processing:

• Prepare and process purchase orders (POs) for goods and services required by the organization.
• Verify purchase order details to ensure accuracy, including product descriptions, quantities, and prices.
• Ensure that purchase orders are approved by the appropriate personnel and delivered on time.

Documentation and Record Keeping:

• Maintain accurate records of all purchasing transactions, including invoices, purchase orders, and receipts.
• Assist in the preparation of purchasing reports, analyzing trends, and identifying opportunities for cost savings.

Qualifications:

• High school diploma or equivalent (Bachelor's degree in business, supply chain management, or a related field is preferred).
• Proven experience in a purchasing, administrative, or supply chain role is an advantage.
• Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook).

Skills:

• Strong attention to detail and accuracy in processing orders and tracking inventory.
• Good communication skills for liaising with suppliers and internal departments.
• Excellent organizational and time-management skills, with the ability to prioritize and handle multiple tasks in a fast-paced environment.
• Ability to work under pressure and meet deadlines without compromising accuracy.
• Basic understanding of procurement and supply chain management processes.