Admin Assistant

Responsibilities :

• Performing operation administrative duties support and preparing operation reports for the operation managers / HOD.
• Take charge on all reconciliation of attendance in the payroll system.
• Responsible for all vendor's billing approval routing and ensure billings are processed accordance.
• Responsible to track all departmental follow ups and schedules.
• Participate in annual internal audits and safety initiatives organize by the company.
• Asist the HOD / Managers on various claims matters.
• Maintaining and upkeeping documents, records and filing according to IMS system
• Coordinate full spectrum of HR and payroll duties with Operations Managers / Executives / Supervisors.
• Handling Office store Management and Inventories (uniforms, stationaries, stocks)
• Stand-in as operation role in critical situation or exigency situation
• Taking on the secretary role for event preparation; preparing meeting materials, minutes taking and etc.
• Attending to any enquiries and escalate to superior when necessary
• Coordinating with various departments when necessary
• Adhere to any government regulation and company policy such as, but not limited to, accommodation checks and incident reporting
• Handles company VIPs visit and coordinate with other department or sites on various visit schedule. To prepare formal internal communication with various stakeholders.
• Coordinate executive communications, including taking calls, responding to emails, managing meeting rooms, provide logistical support for all meetings
• Any other ad-hoc duties as assigned by direct superior

Requirements :