Corporate Services Manager

About Our

Client

Our Client is a registered

charity in Singapore.

Role

Overview

The Corporate Services

Manager plays a pivotal role in ensuring the smooth operation of

our Client's finance and corporate functions. While key services

such as bookkeeping, payroll, and IT are outsourced, this role is

critical in managing these vendors, consolidating financial

information, and supporting governance, HR, and administrative

tasks. The position requires a hands-on, organised, and

solutions-oriented individual capable of multitasking in a lean

non-profit environment.

Key

Responsibilities

Finance (Primary

Function)

Work with

the outsourced accounting vendor to ensure timely and accurate

monthly financial reports, including bank reconciliations and GL

reviews.

Prepare internal financial

statements, dashboards, and commentary for Board and committee

meetings.

Lead the annual budgeting and

periodic forecasting processes.

Monitor actual

vs budget performance, investigate variances, and recommend

corrective actions.

Track and report on

grants, ensuring timely utilisation, accurate allocation, and

compliance with funders' KPIs and reporting timelines.

Ensure compliance with relevant financial standards and

charity regulations (e.g., Charities Accounting Standard, IRAS,

COC).

Technology &

Automation

Act as the

main liaison with the outsourced IT vendor to ensure operational

uptime, responsive support, and adherence to basic cybersecurity

practices; support troubleshooting and escalate issues when

needed.

Serve as the charity's Data Protection

Officer (DPO), ensuring compliance with PDPA and managing data

protection policies and incidents.

Collaborate

with the ED and Board's IT Committee on IT strategy, data

governance, and review of digital tools.

Lead

efforts to streamline and automate administrative and reporting

processes using practical, user-friendly tools (e.g., form

builders, shared drives, dashboards).

Identify

and recommend practical, cost-effective technology solutions to

support operations, finance, HR, and programme

delivery.

Governance,

Compliance, and Corporate

Secretarial

Coordinate

governance and compliance matters, including preparation and

submission of the Governance Evaluation Checklist (GEC) and other

regulatory filings.

Support the ED in ensuring

compliance with statutory requirements under the Charities Act,

Persona Data Protection Act (PDPA), and relevant

frameworks.

Organise and support Board, Board

Committee, and AGM meetings - including scheduling, preparation of

materials, and minute-taking.

Maintain

up-to-date records of board decisions, statutory registers,

policies, and compliance documentation.

Liaise

with auditors, regulators, and corporate secretarial service

providers as

needed.

Human

Resources

Act as the

primary liaison with the outsourced payroll service provider to

ensure timely and accurate payroll processing.

Maintain employee records and support

onboarding / offboarding processes.

Work with

the ED and HR Committee on HR policies, employee engagement

andother staff

matters.

Office

Administration & Facilities

Promote organisational efficiency and a positive work

culture by maintaining up-to- date office policies and procedures,

and by supporting structured, well-documented internal

processes.

Oversee general office

administration including procurement, recordkeeping, and inventory

control.

Act as our Client's appointed fire

warden representative under MCST requirements; coordinate basic

emergency preparedness and safety measures for the

office.

Manage maintenance of office premises

and liaise with building management as

needed.

Requirements

Qualifications & Experience

Degree or professional qualification in Accounting,

Finance, Business Administration or related field.

At least 5 years' relevant experience in finance,

preferably with exposure to the charity or non-profit

sector.

Experience working with outsourced

vendors (e.g., finance, IT, payroll) is essential.

Knowledge of grant management and financial reporting for

restricted funds is a strong

advantage.

Skills

& Attributes

Tech-savvy and confident in using cloud-based platforms

and automation tools to improve workflows.

Strong understanding of data protection principles and a

sense of responsibility for safeguarding personal and

organisational data.

Comfortable with tools

such as Microsoft 365, Google Workspace, or equivalent - with a

willingness to learn and apply new tools as needed.

Strong analytical and problem-solving skills; able to

recommend practical solutions for a lean environment.

Excellent communication and interpersonal skills,

including working with internal and external

stakeholders.

Highly organised and

detail-oriented, with the ability to multitask and meet

deadlines.

Proactive, resourceful, and

hands-on - thrives in a small team with broad

responsibilities.