User Engagement & Deployment Coordinator – O365 & DLP - IOTALENTS PTE. LTD.

Roles & Responsibilities

Job Description :

• User Communication Support : Act as a point of contact for pilot users from Business Units / Service Units (BU / SU) throughout the project lifecycle. Establish and maintain regular communication channels to deliver project updates, deployment timelines, and set expectations. Tailor communications to address unique business use cases and foster open dialogue for queries and concerns.
• Business Use Case Understanding : Collaborate with BU / SU users to gather and document specific business requirements and workflows. Identify opportunities for Purview DLP and O365 email encryption solutions to support operational needs, ensuring deployments are aligned with business priorities.
• Exception Request Coordination : Manage the process for exception requests by reviewing and documenting unique user needs or constraints. Coordinate with stakeholders for evaluation, approval, or escalation of exceptions, and communicate outcomes to requestors.
• Guidance on Outlook Email Encryption : Provide guidance and training to Line of Business Technology (LOBT) users on Outlook email encryption features. Develop and distribute user-friendly documentation, organise demonstration sessions, and address user queries to ensure effective adoption of secure communication practices.
• Feedback Collection and Action : Design and implement feedback mechanisms (e.g., surveys, interviews, forms) for pilot users. Collect, organise, and summarise feedback to refine deployment strategies, address concerns, and enhance the overall user experience. Communicate feedback trends and improvements to users and project stakeholders as required.
• Deployment Coordination Assistance : Support the coordination of deployment activities between FR and ISS teams, ensuring alignment and minimal disruption to business operations.
• Documentation and Reporting : Prepare clear documentation and status reports for team leaders and senior management as requested.
• Regular communication updates and reports
• Documented business requirements and workflows
• Exception request logs and status communications
• User training materials and session records
• Compiled user feedback reports and recommendations
• Deployment coordination schedules and tracking documentation
• Status reports for management review
• Provide timely status updates and documentation as per the project requirements.

Requirements :

Tell employers what skills you have

Outlook

Waterfall

Confluence

DLP

Project Management Tools

Documentation

User Experience

Continues Improvement

Agile

Microsoft Office 365

Project Management

JIRA

Feedback

Reporting

Training

Encryption

Deployment

Business Case

project requirements

Business Requirements