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Assistant Admin Executive

Assistant Admin Executive

Care Corner Singapore LtdSingapore
30+ days ago
Job type
  • Full-time
Job description

Job Description

Job Scope and Responsibility :

Provide administrative support to a Service Point, such as service / programme administration,

documentation and data administration, and facilities administration as well as assist in other

administrative matters related to corporate services.

FSS Client Integrated Management System (CIMS) (Project)

  • Ensure that all data to be migrated to Salesforce from the Care System are done timely and

accurately.

  • Assist in any other administrative matters to ensure that the various phases of the project

    • can be executed promptly.

    Front Desk Administration and Secretariat Support :

  • Greet and attend public walk-ins. This may include administering visitor logbook and badges,

    • notifying relevant colleagues or re-directing the public to appropriate resources.

  • Answer, screen and route incoming phone calls to relevant parties, taking down phone

    • messages, checking incoming phone messages and emails.

  • Attend to inquiries and feedback and, where necessary, consult the manager / supervisor on

    • appropriate response or follow -up.

  • Handle courier / express mail services upon request, mailing of letters, checking of mailbox

    • and dissemination of mail to relevant parties.

    Facility and Operations Administration :

  • Coordinate Service Point / Group / Organizational events / meetings etc.
  • Ensure reception and meeting room readiness / cleanliness at the start and end of the day.
  • Ensure upkeep, cleanliness and maintenance of the facilities. This includes liaising with

    • vendors on maintenance matters, upkeep of first aid supplies and fire-fighting equipment.

  • Support in conducting workplace safety exercises (e.g. fire drills) in accordance with safety

    • guidelines and regulations.

    Programme and Data Administration :

  • To provide programme logistics and administrative support.
  • Upkeep of relevant databases within the Service Point, including the use of shared IT

    • platforms for centralised depository of documents.

  • Support in collation of data and statistics for programme and services reporting and

    • publication content generation.

    Manage Library for the centre

  • Scan books and categorize them accordingly.
  • Keep track of the check-out and check-in.

    • Qualifications

    Tertiary level Education