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Executive Assistant – 1 year Contract - Islandwide, SG

PEOPLESEARCH PTE. LTD.Islandwide, SG

4 days ago

Job description

Roles & Responsibilities

Executive Assistant – 1 Year Contract

Our client is a globally recognized pharmaceutical company with a strong international presence & they are looking to hire an experienced Executive Assistant – 1 year Contract

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our senior level executives. This role will focus on managing complex travel itineraries, arranging meals, handling visa support, and overseeing expenses. The ideal candidate will be detail-oriented, adaptable, and skilled in managing multiple priorities with professionalism and discretion.

Key Responsibilities :

Travel Management :

Coordinate and manage complex travel arrangements (flights, accommodations, transportation) for senior level executives

Expense Management :

Oversee and track the executives' expenses, including processing travel reimbursements and ensuring that all receipts and documentation are properly filed and submitted.

Calendar and Schedule Management :

Proactively manage the executives’ calendars by scheduling meetings, appointments, and conference calls.

Prioritize and arrange appointments based on urgency, importance, and availability of executives.

General Administrative Support :

Handle confidential and sensitive information with discretion.

Support additional administrative tasks as needed to ensure the smooth operation of the office.

Coordinate and Organize company events

Qualifications :

5+ years of experience in an executive assistant or administrative support role, ideally supporting senior-level management or C-suite executives.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Strong organizational skills with the ability to manage multiple projects simultaneously.

Discretion and confidentiality in handling sensitive information.

Ability to work independently and as part of a team in a fast-paced, dynamic environment.

Desired Skills :

Experience with expense management software (e.g., Concur).

Experience with town hall meetings

Strong problem-solving abilities and adaptability.

Having prior experience in the healthcare or pharmaceutical industry provides a significant advantage

1 Year Contract Position

Office Location : South, Singapore

Feel free to forward this great opportunity to someone who would be a great fit for this role.

All information will be kept strictly confidential. We regret to inform that only successful applicants will be contacted.

PeopleSearch Pte Ltd

EA License No : 16S8057

Tell employers what skills you have

Outlook

Pharmaceutical Industry

Microsoft PowerPoint

Microsoft Office

Microsoft Excel

Ability To Work Independently

Travel Arrangements

Arranging

Healthcare

Adaptable

Adaptability

Transportation

Administrative Support

Travel Management

Scheduling

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Executive Islandwide Sg • Islandwide, SG