Receptionist

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Being at the heart of the business

Maintaining and updating records and database are also part of your basic daily routine. These include telephone registers, call tracking and client contacts. Much of your time will also be spent on general admin activities and other help desk tasks. Working at JLL, you should constantly keep in mind that you are working in compliance with our regulations.

Other responsibilities you will take care of include contributing to the monthly management report for the client and participating in emergency evacuation procedures. On top of these, you’ll be expected to develop policies and procedures needed for all functions in the reception. As needed, you’ll also take part in managing conference rooms, events, flower arrangement coordination, and others.

We are seeking a friendly and professional Receptionist to manage the front desk of our organization. The successful candidate will be responsible for greeting clients, answering phone calls, and performing various administrative tasks.

Key Responsibilities:

1. Greet clients and visitors: Welcome clients and visitors, and ensure they are directed to the correct person or department.

2. Answer phone calls: Answer phone calls, take messages, and direct calls to the relevant person or department.

3. Manage mail and packages: Receive and distribute mail and packages and ensure that outgoing mail is properly sent.

4. Perform administrative tasks: Perform various administrative tasks, such as data entry, filing, and photocopying.

5. Booking on the meeting rooms following with customer request

6. Maintain reception area: Ensure the reception area is clean, organized, and welcoming.

7. Generate WIFI user ID & Password to customer employees, visitors, contractors and interns upon request.

8. Data entry onto NEA portal for Industrial Hazardous Waste – e-tracking

9. Creating daily work orders from Corrigo system

10. Issuing gym access passes to approved list of stakeholders

Requirements:

1. Excellent communication skills: Strong verbal and written communication skills.

2. Friendly and professional demeanor: Ability to provide excellent customer service and maintain a professional atmosphere.

3. Organizational skills: Ability to prioritize tasks, manage multiple responsibilities, and maintain a high level of productivity.

4. Technical skills: Proficiency in Microsoft Office and other relevant software applications.

Location:

On-site –Singapore

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at om. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.