HR & Admin Executive - DONJON PTE. LTD.

Roles & Responsibilities

Responsibilities : Human Resources

1) Support daily HR operations such as manpower planning, recruitment, employee relations, performance management, training and development, etc;

2) Administer and manage the Time Management System (TMS), including accurate timesheet compilation, additions and deductions, and preparation for payroll processing;

3) Manage foreign employees matters, including work pass administrations, PCP, home leave coordination, dormitory arrangements, and disciplinary counselling, etc;

4) Oversee the entire employee lifecycle from onboarding and orientation to offboarding and exit formalities;

5) Maintain employee data and files, ensuring proper organisation, confidentiality, consistency and compliance;

6) Plan and coordinate company events, employee engagement activities, etc;

7) Provide professional HR advice and guidance to employees on HR policies, procedures, practices, and compliance with employment legislation;

8) Prepare HR reports and maintain proper HR documentations and records;

9) Liaise with relevant authorities (e.g. MOM, IRAS, etc);

10) Support digitalisation efforts within HR for more efficient processes (e.g. e-forms, etc);

11) Identify and contribute to the continuous improvement of HR processes, systems, and practices;

Office Administration

1) Oversee daily office operations, including general upkeep and maintenance of facilities;

2) Maintain office equipment and company assets, ensuring they are in good working condition;

3) Handle reception duties including answering calls, welcoming visitors, and responding to enquiries;

4) Manage incoming and outgoing mail, emails, and faxes;

5) Administer the company fleet, including vehicle insurance, handling traffic summons, and managing season parking, etc;

6) Supervise store assistant / cleaner, ensuring proper tax execution;

7) Coordinate with external IT vendors for troubleshooting and IT support matters;

8) Support continuous improvement initiatives for office administration policies and operational procedures;

Requirements :

• Diploma or Degree in any discipline
• Experience in Engineering / Construction industry preferred
• Meticulous, organised and detailed oriented
• Good follow-up skill and proactive to matters arising
• Good communication and interpersonal skills
• Good Microsoft Office skills
• Experience in Info-tech HRMS System an advantage

5 Day Work Week.

Only shortlisted candidates will be notified.

Tell employers what skills you have

Front Office

Microsoft Office

Microsoft Excel

Construction

Coordination

organise company events

Administrative Work

Interpersonal Skills

Office Management

Office Administration

TMS

Time Management

Administrative Support

Training

Human Resources

employee welfare

Employee Relations

Recruitment

HRMS