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Receptionist / Facility Support

Receptionist / Facility Support

THE BLUE BARREL PTE. LTD.D01 Cecil, Marina, People’s Park, Raffles Place, SG
10 days ago
Job description

Roles & Responsibilities

More Jobs at : www.blueboxjobs.com

Only Singaporeans / PRs are eligible to apply

Reception Duties

  • Greet and welcome visitors in a professional and friendly manner.

Manage incoming calls, emails, and correspondence, directing them to the appropriate staff.

  • Handle visitor registration and issue access passes in line with company security procedures.
  • Maintain a tidy and presentable reception area.
  • Manage incoming and outgoing mail, couriers, and deliveries.

    • Facilities & Office Support

  • Assist with general office and facilities management, including ordering supplies and stationery.
  • Coordinate with vendors and contractors for office maintenance, cleaning, and repair services.
  • Monitor meeting rooms, pantry supplies, and office equipment, ensuring availability and functionality.
  • Support health, safety, and security procedures within the office.
  • Assist with seating arrangements, desk booking systems, and space management as required.

    • Administrative Support

  • Provide support for staff travel bookings, visitor arrangements, and event logistics.
  • Assist with filing, data entry, and document management.
  • Support office initiatives (e.g., staff engagement activities, sustainability projects).
  • Assist HR / Administration team with ad-hoc tasks as needed.

    • Qualifications & Skills

    Education & Experience

  • Diploma or equivalent qualification in Business Administration, Office Management, or related field.
  • Minimum 1–2 years’ experience in reception, administrative, or facilities support roles.

    • Key Skills

  • Excellent communication and interpersonal skills.
  • Strong organizational skills with the ability to multitask and prioritize.
  • Professional and customer-focused demeanor.
  • Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
  • Basic knowledge of office and facilities management practices (preferred).

    • Personal Attributes

  • Warm, approachable, and service-oriented personality.
  • Proactive and resourceful in problem-solving.
  • Detail-oriented with a high level of reliability and discretion.
  • Team player with flexibility to assist across different tasks.

    • Tell employers what skills you have

    Outlook

    Document Management

    Ability to Multitask

    Sustainability

    Interpersonal Skills

    Office Management

    Administration

    Reliability

    Data Entry

    Approachable

    Customerfocused

    Administrative Support

    Team Player

    Directing

    Facilities Management

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    Support • D01 Cecil, Marina, People’s Park, Raffles Place, SG