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Purchasing & Sales Operation Assistant

Purchasing & Sales Operation Assistant

GENIC (SINGAPORE) PTE. LTD.Singapore
30+ days ago
Job description

Purchasing & Sales Operation Assistant

Job Description

  • Providing administrative support to the sales & Procurement team, including order processing, customer inquiries, delivery schedule, and data entry.
  • Handle day-to-day corresponding emails between suppliers and customers.
  • Process sales enquiries, generate quotations & consolidate orders
  • Track and follow up on order status with customers and suppliers.
  • Maintaining accurate customer records and sales documentation
  • Assist in coordination between customers, suppliers, internal manufacturing department and forwarder to meet shipment schedules for both export and import shipments
  • Work with suppliers, freight forwarder / s, and internal teams to ensure timely and cost-effective deliveries.
  • Collaborate with vendors, transporters, and third-party logistics providers.
  • Maintain operational reports on shipments, costs, and supplier performance.
  • Maintain the Approved Vendor List (AVL)& NDA and conduct Supplier Performance Reviews.
  • Process invoices, delivery orders, and payment requests for the Accounts Department.
  • Generate, update, and maintain Purchase Orders (POs) with accurate pricing and terms.
  • Track, expedite, and follow up on POs to ensure on-time delivery.
  • Work closely with Manager to address past-due shipments.
  • Resolve supplier discrepancies and manage procurement activities to meet cost, schedule, and quality requirements.
  • Other Ad-hoc duties as assigned by Management.

Job Requirement

  • Minimum of a Diploma in Business Administration / Purchasing / Logistics or related field.
  • Minimum 1 - 2 years of experience in a Purchasing / Sales / Logistics role.
  • Able to work independently as well as in a team.
  • Positive attitude, meticulous and possess good organizational skills.
  • Able to interact comfortably with all people of all levels
  • Computer Literate - Proficiency in Microsoft Office e.g., Excel, etc.
  • Able to converse in Mandarin to communicate with our counterpart in China.
  • Candidates without prior experience are welcome to apply
  • Benefit

  • Annual Leave
  • Monday - Friday 8 : 30am - 18 : 00pm
  • Medical Benefit
  • Friendly Working Environment
  • Work Life Balance
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    Purchasing Assistant • Singapore