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Procurement Specialist (Government Public Sector, Tenders, Purchasing) #HDC

Procurement Specialist (Government Public Sector, Tenders, Purchasing) #HDC

Recruit ExpressSingapore, Singapore
30+ days ago
Salary
SGD 6,001.00–SGD 10,000.00 monthly
Job description

Essential Functions :

Purchasing

  • Develops operating and capital budgets and ensures operation within allocated funds.
  • Responsible for implementation of capital equipment, purchased services, supplies and materials necessary for operation.
  • Manages, researches, implements and monitors leases and contracts as appropriate. Establishes and maintains applicable process, procedures and systems for assigned functions.
  • Direct procurement processes, including equipment research and testing, vendor contracts, and requisitions approval.
  • Plans, organizes, and supervises the administration of the purchasing department. Reviews and approves contracts related to campus operations.
  • Procures equipment, supplies, services, and furnishings through existing contracts, competitive bids or new contracts for all facilities on campus under the guidance and direction of administration and department managers.
  • Identifies and maintains lists of current vendors and sources of supply for services, supplies and equipment.
  • Reviews, evaluates, verifies and process invoices and prepare payment requests in a timely manner.
  • Researches and evaluates suppliers based on price, quality, selection, services, support, availability, reliability, and distribution capabilities.
  • Prepares formal bid documents for equipment, supplies, services, and furnishings for the purpose of ensuring compliance with State procurement regulations.
  • Obtains and reviews competitive bids, quotes, and proposals from vendors and contractors; discuss evaluations and review with requestors and subject matter experts.
  • Negotiates with vendors for the best price over contracted services and purchases.
  • Coordinates with selected vendors on supply and delivery of purchased items.
  • Evaluates and monitors contract performance to ensure compliance with contracted obligations and assist with clarifying contract requirements and solving any conflicts.
  • Informs and educates staff and vendors regarding procedural requirements (e.g. ordering and purchasing procedures, available funds, etc.) for the purpose of facilitating the purchasing process within established practices.
  • Maintains purchasing documents, files, and records.

Inventory

  • Acts as advisor / resource to all departments with regard to supply, equipment and service needs.
  • Implements and monitors a tracking system for medical equipment (beds, oxygen concentrators, etc.).
  • Distributes this information to administration as requested.
  • Implements and monitors a par level system to manage inventory of equipment and supplies.
  • Conducts inventory reconciliations.
  • Processes financial data and documents (e.g. bids, incoming purchase requisitions, mail, etc.) for the purpose of updating and distributing information and / or acquiring resources to support purchasing operation in compliance with established guidelines.
  • Processes requests into approved orders for the purpose of updating and distributing information and / or acquiring resources in compliance with established guidelines.
  • Responds to inquiries of staff and administration regarding purchasing procedures for the purpose of providing information, direction and / or referral for addressing inquiry.
  • Directs the supply clerk(s) to ensure inventories are accurate and supply rooms are maintained in a clean, orderly manner.

    • Transportation

  • Monitors user departments by analysis of vehicle and equipment utilization and evaluation of equipment specifications.
  • Enforces community transportation safety practices and procedures and ensures employees receive appropriate safety training
  • Arranges for the purchase and delivery of vehicles and equipment to all departments; insures that all vehicles and equipment purchased are licensed and registered as required.
  • Oversee transportation function, including its assets and employees.

    • General

  • Maintains appropriate levels of staff and provides leadership in the areas of hiring, scheduling, coaching, performance management and termination actions in accordance with applicable policies.
  • Leads and or participates in quality initiatives within the department and / or participate in organization-wide quality projects.
  • Ensures all regulatory requirements are met.
  • Conduct employee training sessions on subjects such as hazardous material handling (SDS), employee orientation and quality improvement
  • Recruit, interview, select, train, motivate, coach, and mentor Supply Clerks, Transportation Supervisor and Transportation Drivers.
  • Participates in meetings, in-service training, workshops, etc. for the purpose of conveying and / or gathering information required to perform job functions.

    • Job Specifications :

  • Min Diploma or Degree from any recognized institution
  • Minimum 5 years of related experience in purchasing
  • Knowledge of SAP
  • Good in Excel
  • Self-driven, maturity in communication and ability to work in collaborative manner

    • Email Subject : Procurement