Personal Assistant / Executive Assistant

Job Description Manage the executive’s calendar, including scheduling meetings, appointments, and travel arrangements

Act as the main point of contact between the executive and internal / external stakeholders

Prepare and edit correspondence, presentations, and other important documents

Organize and maintain both physical and digital files, including confidential materials

Coordinate logistics for meetings, events, and conferences, including agenda and material preparation

Monitor and prioritize emails, responding as needed

Conduct research and compile data to support decision-making

Handle personal tasks and errands with discretion Requirements Proven experience as a Personal Assistant, Executive Assistant, or similar administrative role

Strong organizational and time-management skills with an ability to multitask effectively

Excellent verbal and written communication skills

Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and calendar tools (Google Calendar, Outlook)

High level of professionalism, discretion, and confidentiality

Detail-oriented with strong problem-solving abilities

Ability to work independently in a fast-paced environment

Flexibility to work outside regular business hours occasionally

Fluency in both English and Chinese is required, with strong proficiency in verbal and written communication in Chinese, as a significant portion of correspondence with Chinese-speaking stakeholders