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PA for CEO

VERTICAL INSTITUTE PTE. LTD.D01 Cecil, Marina, People’s Park, Raffles Place, SG

30+ days ago

Job description

Roles & Responsibilities

About Vertical Institute

Vertical Institute prepares individuals for the jobs of tomorrow. We are at the forefront of tech education, providing cutting-edge courses to individuals eager to upskill and stay relevant in today’s rapidly changing world. We specialize in teaching in-demand skills and building the next generation of changemakers and inventors through our world-class tech courses in data analytics, AI, cybersecurity, UX / UI, and beyond.

Vertical Institute is accredited as an Approved Training Organisation (ATO) by SkillsFuture Singapore (SSG) and The Institute of Banking & Finance Singapore (IBF).

Job Description

This is a high-visibility, early-career opportunity for a sharp self-starter who wants to learn directly from the CEO of a fast-growing ed-tech company. You will streamline the CEO’s day-to-day schedule, keep key projects on track, and represent the CEO in communications with internal and external stakeholders.

Key Responsibilities

Calendar & Meeting Management – Own the CEO’s calendar, schedule meetings, prepare agendas, take minutes, and track follow-ups.
Travel & Event Logistics – Coordinate flights, accommodation, visas, and on-site logistics for local and overseas engagements.
Inbox & Communications – Draft and filter emails or messages; liaise with senior partners, clients, and government agencies on the CEO’s behalf.
Document Preparation – Create clean decks, briefs, and reports; maintain confidential files and trackers.
Project Tracking – Monitor milestones for course launches, accreditation matters, and partnership initiatives; flag risks promptly.
Research & Insights – Gather competitor or market intel, summarising insights in concise briefs.
Team Liaison – Serve as the bridge between the CEO and cross-functional teams; organise town halls and culture events.
Expense Management – Submit expense claims and assist Finance with reconciliations.
Confidentiality – Handle sensitive information with absolute discretion and integrity.

Requirements

Diploma or Degree in Business, Communications, or related field (fresh graduates welcome; internships supporting senior leaders are a plus).

1-3 years’ experience in an executive support, operations, or project-coordination role—startup or education exposure is advantageous.

Excellent written & verbal communication; confident in drafting succinct emails and presentations.

Superb organisation and prioritisation skills in fast-changing environments.

Tech-savvy : comfortable with Google Workspace, Slack, Notion / Airtable, and basic data analysis in spreadsheets.

Meticulous attention to detail and a proactive, can-do attitude.

Willingness to handle occasional after-hours requests when urgent matters arise.

Nice-to-Have

Experience using project-management tools (e.g., Asana, Monday.com ).

Basic design sense for refining slides or collateral.

What You’ll Get

Mentorship and direct exposure to strategic decision-making at C-suite level.

A mission-driven culture that values continuous learning and rapid growth.

Competitive salary, performance incentives, and course fee sponsorships.

Flexible hybrid work.

Tell employers what skills you have

Ability to Multitask

Techsavvy

Microsoft PowerPoint

Microsoft Excel

Interpersonal Skills

Data Management

Office Management

Data Entry

Asana

Attention to Detail

Time Management

Communication Skills

Microsoft Word

Screening

Scheduling

Data Analytics

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For • D01 Cecil, Marina, People’s Park, Raffles Place, SG