Roles & Responsibilities
The Receptionist serves as the first point of contact for clients, visitors, and callers. This role requires excellent communication and customer service skills, along with the ability to manage multiple administrative tasks simultaneously. The Receptionist plays a vital role in maintaining a welcoming and efficient environment for both internal and external stakeholders.
Job Responsibilities :
- Greet clients and visitors with a positive, helpful attitude.
- Helping maintain workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor logs.
- Answering phones in a professional manner and routing calls as necessary.
- Assisting colleagues with administrative tasks
- Performing ad-hoc administrative duties
- Answering, forwarding, and screening phone calls.
- Sorting and distributing mail.
- Provide excellent customer service
Courier Service Management
Submission of vendor invoices based on weekly basisArranging the DHL courier managementArranging other local courier managementAny other ad-hoc assignmentsPrinting Management
Business Card for new and existing staffStaff ID printing for new staffCollecting of ID Staff for resign staffNewspaper management includes daily distributionSubmission of vendor invoices as per requestStationaries Management
Weekly stationeries order includes mineral water and pantry itemsWeekly submission of vendor invoicesMonitoring usage and stocks controlHandling mailroom cleanliness and arrangementMonthly Invoice Submission
Building Rental – Mapletree Business CityCEO Starhub – SingtelUtility – SP Services & Tuas Power SupplyLandscaping – Green ProfileFixed Asset
Maintaining accurate records of all company-owned physical assets, including purchase price, date of acquisition, and depreciation details.Performing regular asset audits to ensure inventory accuracy and identifying any discrepancies or missing items.Coordinate with other departments such as finance to ensure compliance with relevant regulations regarding fixed assets.Ad-hoc Duties
Project based request on festive giftRequirements :
Previous experience as a receptionist, administrative assistant, or in a customer service role is preferred.Strong verbal and written communication skills.Excellent interpersonal skills and ability to work effectively with people at all levels.Proficient in Microsoft Office Suite (Word, Excel, Outlook) or similar software.Strong organizational skills and attention to detail.Ability to handle multiple tasks and prioritize effectively.Professional demeanor and appearance.Tell employers what skills you have
Customer Service Skills
Outlook
Newspaper
Microsoft Office
Water
Service Management
Interpersonal Skills
Inventory
Arranging
Routing
Mailroom
Landscaping
Customer Service
Screening
