Facilities Management Supervisor

Roles & Responsibilities

Job Description

• Responsible for the overall management and smooth operation of building facilities to ensure compliance with safety procedures, regulatory requirements, contractual obligations, and company guidelines.
• Lead and supervise the facilities team in the daily management of operational activities at site.
• Responsible for hiring, coaching, performance management, and staff development of the facilities team.
• Develop and maintain an effective facilities organization that operates within approved budgets and in alignment with corporate objectives.
• Lead the development and implementation of facilities business plans, forecasts, and continual improvement initiatives to enhance ground response efficiency and ensure business continuity where applicable.
• Ensure the upkeep and maintenance of premises and amenities managed by the company are carried out promptly by the operations team.
• Liaise and work closely with clients to resolve ground issues in a timely and professional manner.
• Contribute ideas and solutions to automate and improve operational processes and functional tasks.
• Maintain proper documentation and records in accordance with contractual and regulatory requirements.
• Assist in the financial management of contracts as and when required.
• Maintain close communication and coordination with internal stakeholders and site representatives to ensure smooth operational execution.
• Conduct site surveys (self-initiated or upon job request) and prepare detailed survey reports for each job, including photographic documentation.
• Prepare and submit job quotations through the system.
• Source, assign, and coordinate jobs with sub-contractors.
• Ensure all necessary sub-contractor clearances are prepared, including Safety Induction Documents, Stickers, and Security Clearances.
• Prepare and ensure all required safety and work documentation (e.g. toolbox meeting records, method statements, safety plans, and risk assessments).
• Verify completed jobs by taking completion photos, signing off, and collecting sub-contractors' delivery orders.
• Prepare and submit Service Reports into the system promptly.
• Update Finance to facilitate invoicing and ensure accurate billing records.
• Keep track of all jobs and billings, ensuring proper filing and documentation.
• Monitor job progress and ensure tasks are completed efficiently, safely, and in accordance with company and client requirements.
• Report to the Project Manager on monthly performance, including the number of jobs completed and their respective values.
• Perform any other duties as assigned to support operational and business needs.

Requirements :

Tell employers what skills you have

Coaching

Budgets

Microsoft Office

Analytical Skills

Business Continuity

Photos

Building Services

Civil Engineering

Regulatory Requirements

Performance Management

Facilities Management