Provides facilities and administration support to the organization
Responsibilities
Facilities Management
- Provide support to ensure a clean and safe environment for all SPD premises in compliance to all authorities’ guidelines such as BCA, NEA, SCDF, WSH etc.
- Main point of contact and manage all outsourced facilities management service vendors to ensure full compliance to the contract scope and requirement and review all vendors’ performance yearly
- Assist the team in planning for emergency response plan including fire safety management, pandemic plan and etc.
Transport Management
Assist in supporting daily transport operations of SPD’s vehicles and outsourced vendorsProject Management
Provide support to the project team for new renovation and upgrading works.Coordinate with internal stakeholders and vendors to ensure all communications and safety aspects comply.Administrative functions
Perform sourcing, evaluation of quotations and seek approval for purchases.Undertake purchase arrangements to ensure value for money purchases for the benefit of the organisation and clientsPrepare / update and file documentations such as contracts, service requests, certifications, insurance, financial records (e.g. invoices, billing, etc.) etc. required for the operations and meeting funding / audit requirementsCoordinate and support the renewal of contracts and agreements required for the operationsSupport other administrative activities and events
Provide logistic support to other stakeholders for SPD events and activities e.g. Board Meeting, Committee Meeting, Managers’ Meeting etcSupport all administrative works such as managing card access, printing and phone line management, etcOther administrative duties as assignedRequirements
Possess at least a Diploma in any disciplineAt least 5 years of relevant working experience for Diploma holdersApplicants lacking the minimum educational qualification may be considered if they possess significant relevant working experienceProficient in Microsoft Office 365 (Outlook / SharePoint / Words / Excel / Powerpoint) preferredPossession of own transport will be an advantageProactive, meticulous, possess good communication and interpersonal skills, and a good team playerOnly Singaporeans need applyApplication Form
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