Operations Admin (5 days | East | Administration)

Roles & Responsibilities

• Well Established Company

• Basic $2800 - $3300 + Variable Bonus

• Excellent Welfare and Benefits + Career progression

• Working location: Kaki Bukit

• Working hours : Monday to Friday (9am to 6pm)

Job Responsibilities:

Operations Support

• Provide administrative and coordination support to the Operations Team for daily activities

• Assist in scheduling, tracking, and follow‑up of operational tasks and deliverables

• Maintain accurate records of operational data, reports, and documentation

• Support process improvements and ensure compliance with internal procedures

Contract Team Support

• Assist in preparing, organizing, and managing contracts, agreements, and related documentation

• Coordinate contract flow including submission, endorsement, approval, and execution

• Track contract status and renewal dates, highlighting key deadlines to relevant stakeholders

• Maintain a centralized contract filing system (physical and/or digital)

Sales Administration Support

• Support Sales Admin Team with sales orders, quotations, invoices, and related documentation

• Assist in order processing and coordination between sales, operations, and clients

• Update sales and customer records in internal systems

• Prepare basic sales and operations summary reports as required

Cross‑Team Coordination

• Act as a liaison between Contract, Sales Admin, and Operations teams to ensure smooth communication

• Follow up on outstanding issues, documents, or requirements across teams

• Support internal meetings, including preparation of documents and meeting minutes

General Administration

• Perform general administrative duties such as filing, data entry, document control, and correspondence

• Support audits (internal or external) by organizing relevant documentation

• Support inventory management of the company Sales and Maintenance stocks

• Undertake ad‑hoc tasks as assigned by management

Job Requirements:

• Possess minimum O-Level or ITE education in any discipline

• 1–2 years of administrative or operations support experience, preferably within the engineering or construction industry and an SME environment

• Exposure to contract administration, sales support, or operations coordination is an advantage

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities

• Current and Expected salary

• Reason for leaving

• Date of availability

• Education background

We regret that only shortlisted candidates will be contacted.

LIONG ZHAO GUAN (R22107632)

EA Recruitment Pte Ltd

EA License No: 21C0492

Tell employers what skills you have

Negotiation
CRM
Sales Support
Construction
ERP
Documentation Skills
Logistics
Invoices Management
Invoicing
Administration
Logistics Management
Data Entry
Inventory Management
Sales Operations
Sales Administration
Engineering
Administrative Support
Scheduling
Quotations
Able To Work Independently