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Back Officer

Back Officer

TotalEnergies Marine Fuels Pte LtdSingapore
30+ days ago
Job type
  • Full-time
Job description

Job Description

The back office will handle all the operations relating to invoicing, overdues and provisions follow up and accounting month end closing for bunkering, ex-wharf and international businesses on a worldwide basis. There will also be extensive involvement in project implementation and UAT.

HSE :

  • Report anomalies, near misses, share best practices and provide feedback on HSE findings.

Invoicing process :

  • Handle invoicing of customers related to worldwide deliveries by TMF.
  • Execute timely processing of vendor invoices in accordance with contractual terms.
  • Plan invoicing according to delivery schedules and credit terms to improve cash flow.
  • Verify and ensure complete supporting documentation for invoicing : Bunker Delivery Note, Nomination confirmation, Purchase Order, Billing of Lading, Export documentation etc.
  • Verify prices calculated by Operators against system / contractual prices.
  • Apply correct GST / VAT clause in accordance with tax requirements.
  • Adhere to month end closing timeline and ensure completeness of billing for all deliveries done within the month.
  • Input / Update / Maintain customer and supplier data in the in-house trading system (Medissys).

    • Tax reporting :

  • Check monthly GST to ensure errors are detected and corrected in a timely manner.
  • Check and prepare monthly VAT / Intra-community reconciliation and submission.

    • Commercial projects :

  • Liaising with TotalEnergies Marketing France and TotalEnergies Netherlands’ accounting / treasury Department for coordination on aspects of operations, invoicing, accounting, and payments. Engage in new / adhoc commercial projects implementation and UAT.

    • Others :

  • Track and follow up with Operators to manage open cost provisions.
  • Respond and follow up with customer and supplier queries. Highlight and resolve disputes in a timely manner.
  • Work closely with tax agents / representatives on GST / VAT related matters relating to the deliveries. Be able to interpret and understand GST / VAT advice and raise queries when necessary.
  • Work closely with Front Office, Operators and Accounting to facilitate workflow.
  • Update of Back Office procedures in a timely manner.
  • Prepare monthly back office reporting.
  • Conduct cross trainings and provide adequate coverage during teammate’s absence.
  • Supervise and train interns on daily back office procedure.
  • Streamline and innovate current processes.

    • Job Requirement

  • Education : Higher Professional Education (preferably in Finance or Accountancy).
  • Ability to adapt to foreign cultures and multi-international oriented mind with good communication skills.
  • Meticulous, with good organization and planning skills are essential, ability to work under pressure.
  • Team player, mature, independent, pro-active and takes the initiative.
  • Good hands on working experience of SAP and commodity invoicing (previous experience in SAP implementation is an asset).
  • PowerBI readiness (python programming is an asset).
  • 8-10 years of working experience in accounting / GST / VAT / back office and trading system knowledge is essential. (Medissys knowledge is an asset).