Executive/Senior Executive, Executive Assistant

We are seeking a highly organized and proactive Executive Assistant to support the Cluster Directors/Directors (CD/Dir) in the Sectoral Transformation Group (STG). The ideal candidate will play a critical role in ensuring the smooth operation of the CD/Dir's offices, managing a variety of administrative responsibilities. This position requires a keen attention to detail, excellent inter-personal/communication skills, and the ability to manage multiple priorities across different groups in a fast-paced, technology-driven environment.

Job Responsibilities:

Administrative Support:

• Manage the calendars of the Directors from the Digital Transformation Cluster and SME Go Digital teams.
• Support in administrative work such as submission of claims, schedule meetings, coordinate travel arrangements, and support officers in handling divisional-wide budgetary matters like procurement.
• Organize and maintain confidential files, records, and documentation and assist in asset management of Cluster/Division.
• Maintaining and organizing digital and physical files for easy access and retrieval.
• Support the team in tracking programme activities, budgets and outcomes.

Event Coordination:

• Plan and coordinate, organise logistics for internal and external meetings, workshops, conferences, industry events and meetings.
• Prepare materials and manage event follow-up communications.
• Liaising with enterprises and partners in engagements such as sending invitations, monitoring RSVP, marketing initiatives/events and answering basic queries.

Communication and Liaison:

• Act as the primary point of contact for internal and external communications, including managing phone calls, emails, and correspondence.
• Serve as a liaison between the CD/Dirs and internal teams, external partners, and industry stakeholders.

Others:

• Assist in basic research work to support the divisions’ work, circulating information to staff for information Able to cover other Executive Assistants across the rest of STG when necessary
• Assist in any ad-hoc duties that may be assigned from time to time, including other group-wide or IMDA-wide initiatives.

Job Requirement:

• Related working experience with at least 4 years in office management and administrative support.
• Ability to organise and meet deadlines with minimal supervision.
• Flexibility and adaptability to a fast-paced environment.
• Good inter-personal skills. Good oral and written communication skills.
• Strong sense of teamwork and willingness to learn new things
• Knowledge of Microsoft Office software packages and the ability to learn company-specific software if required.