1 year renewable Admin Executive (Secretary) / Central / $3200-$3800 #ECT

Role & Responsibilities

• Assist the Executive Asst to the VP and functional directors to their needs and expectations.
• Organization of Admin store, includes maintenance and placing of stationery supplies,
• Prep stationeries for new staff
• Be the central contact for general department information. Track birthday dates.
• Update organization charts and leadership calendar. Update email group listings (new hires / resigned staff)
• Supporting the sending out and receiving & packages for the directors
• Travel and Hotel arrangement and department offsite meetings (including flight, hotel and airport Transfer, visa Processing assistance as required)
• Meeting and Events coordination (including booking venue, catering and transportation, technical needs).
• Working with internal / external contacts for venue and selection of room set
• Maintaining and updating participant databases for events organized. Collation, distribution and reporting of post event survey results
• Work with various functions : Finance, Operations, Marketing, Sales, Marketplace etc
• Preparation and timely submission of directors’ expense reports, claims, credit card and payment dues
• Coordinate with finance for vendor set, PO creation and vendor payments
• Any other duties / support as and when required by EA and or functional directors.

Requirements :