Project Secretary - Islandwide, SG

Roles & Responsibilities

Responsibilities

• Take directions from Architects in preparing project documents.
• Ensure accuracy, grammatical correctness and quality presentation.
• Handle incoming & outgoing documents expeditiously and efficiently, facilitating flow of communication to project team members based on Quality Plan.
• Ensure document traceability – in filing and storage processes.
• Be familiar and keep updated on submission procedures & requirements.
• Prepare authorities’ submission forms accurately and compile requisite documents; obtain input from project team members and external parties, as necessary for Authorities’ submission.
• Assist in the monitoring of authorities and contractual deadlines.
• Assist in the arranging of project-related meetings, collection of documents and liaising with relevant parties internally and externally.
• Assist Architects in handling non-project-specific documentation.
• Maintain Quality Plan and remind project team members to keep it current.
• To handle EOI / tender submission.
• Preparation, compiling of submission documents, coordinating and liaising with Consultants and Sub-Consultants etc.
• To support the Quality Manager in the Integrated Management Systems in coordination of audit requirements and updating of ISO manuals.
• Cover duties for fellow administrative staff in their absence, by self-arrangement or as directed by Management.

Requirements

Interested and suitable candidate kindly click quick apply. Resume will be routed to Jasmine Chin Yan Min. We regret that only suitable candidate will be notified.

GEMS Recruit / EA License : 23C1459

EA Personnel No : R1442379 (Jasmine Chin Yan Min)

Tell employers what skills you have

Market Research

Microsoft PowerPoint

Microsoft Office

Microsoft Excel

Arranging

ISO

Architects

Administration

Traceability

MS Office

Research Skills

Administrative Support

Scheduling

Audit

Able To Work Independently