ADMIN ASSISTANT

Roles & Responsibilities

My Art Studio (Singapore)

We are passionate about excellence with a key focus in making our lessons fun, engaging and building genuine relationships with students and their families.

Part Time Administrative Assistant

(Singapore - NORTHEAST)

Position Overview :

The Administrative Assistant plays a vital role in supporting the operation and administrative functions of the company. This position involves a combination of customer service tasks to promote the company's products or services, as well as administrative duties to ensure the smooth operation of the office. The ideal candidate is organized, detail-oriented, and capable of multitasking in a fast-paced environment.

Responsibilities :

• Customer Service and Administrative :
• Counter duties (inclusive of handle enquiries & fee collection)
• Able to handle and follow up on students' registration and payment. Prepare, analyse and ensure accurate and timely collection of school fees.
• Scheduling student's lessons and working closely with teachers on their scheduled lessons and replacements.
• Provide excellent customer services and proactive follow up on customers' email, walk up and social media's enquiries
• Strong understanding of our products and service to support parents inquiries, marketing and promotion of our products.
• Handle Sales requests, assist in preparation and proposal for sale of service / products, materials and books
• Maintain and organize office supplies, equipment, and inventory as needed.
• Maintain and update of students' database system records and ensure accuracy of data, understanding of databases, and filing systems.
• Organize digital and physical files, ensuring that all materials and documents are easily accessible.
• Assist in preparing reports, presentations, and documentation for internal and external stakeholders.
• Manage incoming and outgoing correspondence, ensuring timely and appropriate responses.
• Providing administrative and operational support to director
• Provide facilities management for studios
• Handle basic accounting tasks, such as tracking expenses, timesheets and invoices.
• Ad Hoc Tasks : Undertake various tasks or projects as assigned by studio management. This may include marketing research, light bookkeeping, and additional administrative duties.
• Working Hours : This is a part-time position, averaging 15-20 hours per week. The schedule may include be in Tue to Friday 11am to 5pm and occasionaly evenings to accommodate studio events.

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Qualifications :

Interested candidates are invited to submit their resume, and a cover letter detailing their relevant experience to

Please include " Administrative Assistant Application – Part-time) (Your Name)" in the subject line. Shortlisted candidates will be contacted for an interview.

Only shortlisted candidates will be notified.

Tell employers what skills you have

Product Knowledge

Front Office

Ability to Multitask

Microsoft Office

Microsoft Excel

Ability To Work Independently

Classroom Management

Interpersonal Skills

Inventory

Retail Sales

Adaptability

Attention to Detail

Bookkeeping

Communication Skills

Administrative Support

Team Player

Microsoft Word

Customer Service

Scheduling

Facilities Management